One of the core activities of the AANA is its Meetings. The Meetings Manager works as an integral part of the event services team to plan and execute all logistical requirements. This essential role has ownership of all activities relating to assigning meeting space, managing and instructing service contractors, and arranging and coordinating all activities related to the meeting site. The Meetings Manager collaborates with teams across the organization to provide outstanding service to our Members.
Creates and manages a master logistics calendar and project timelines related to all conferences. Prepares space reports and assigns meeting space. Creates schedule-at-a-glance
Prepares detailed meetings specifications including floor plans; reviews audio visual equipment ordering for sessions for all major meetings.
Works with the show contractor (decorator) in creating registration floor plans and orders appropriate furnishings. Conducts research for various site and planning visits including gathering and organizing information on potential sites, vendors and quotes for budgeting.
Creates detailed food/beverage requirements along with applicable pricing.
Executes details for catered events, plans menus, prepares for and places orders for appropriate audio-visual equipment.
Provides on-site meetings logistics management and interfaces with appropriate staff at facilities to decide on arrangements.
Coordinates signage requirements and works with vendor to produce
Participates in copy production for programs including the Final Program
Highly detailed with strong organizational skills.
Ability to manage on-site logistics.
Ability to work under pressure and meet deadlines.
Ability to be make important decisions and know when to refer decisions to others.
Ability to prioritize.
Assumes other responsibilities as assigned.
Bachelor’s degree in relevant field or equivalent experience
CMP certification preferred, but not required
Qualifications & Other Skills:
Excellent communication skills, both written and verbal, to clearly and concisely communicate to all levels of the association
Strong attention to detail
Strong analytical skills
Demonstrated project management skills
Founded in 1931, the American Association of Nurse Anesthetists (AANA) is the professional association representing more than 44,000 Certified Registered Nurse Anesthetists (CRNAs) and student nurse anesthetists nationwide. CRNAs are advanced practice nurses who are the hands-on providers of approximately 32 million anesthetics given in the United States each year. They administer every type of anesthetic, work in every type of practice setting, and provide care for every type of surgery or procedure, from open heart to cataract to pain management.
The AANA promulgates education and practice standards/guidelines and affords consultation to both private and governmental entities regarding nurse anesthetists and their practice.