Summary Description: The Director is responsible for managing the organization’s human resources functions and office support services, including facilities management, purchasing, special projects, and for ensuring that all related policies are systematically and fairly implemented.
Develop and administer an effective recruitment program which includes advertising in reliable sources, screening, selecting, interviewing applicants, and conducting reference checks and salary negotiations. Recommend starting salaries to Executive Director for final approval. Prepare Offer Letters on behalf of Executive Director. Manage onboarding process for all new hires.
Manage the salary administration program, conduct wage and salary surveys to ensure AACAP salaries remain competitive and equitable; work with directors to update and revise job descriptions to maintain accuracy; make salary recommendations to Executive Director, maintain organizational charts, and review job descriptions for currency. Communicate salary changes to the Finance Department for payroll.
Counsel staff and management on personnel-related matters, including policy interpretation, job reclassification, benefit management, and conflict resolution.
Maintain personnel records and ensure the organization is in compliance with legal and regulatory requirements pertaining to employment issues.
Maintain Employee Handbook. Monitor changes in local, state, and federal statutes and regulations and update policies and procedures as appropriate. Communicate important changes and/or revisions with AACAP leadership team and staff on a timely basis. Ensure all staff have a signed Handbook Acknowledgement annually in personnel records.
Administer and maintain benefit programs and serve as primary contact with benefit vendors – health, life, and disability, flexible spending accounts, retirement, and pre-tax transportation benefit. Works with third party administrator to review and develop competitive, cost-effective programs for AACAP employees.
Serve as Administrator for AACAP’s 401(a) and 403(b) Retirement Plans. Calculate quarterly contributions to 401(a) plan and distributes mandatory communications as required to all plan participants.
Encourage staff to participate in retirement planning and processes all changes in both plans. Communicate with former staff with vested balances and encourage rollovers to other external qualified plans thereby reducing plan costs and fiduciary responsibilities.
Supervise general business insurance coverage including but not limited to directors’ and officers’ insurance, omissions, general liability, workers compensation, etc. Works closely with brokers seeking competitive bids periodically.
Direct the organization’s internal management functions and daily operations, including office services, mailing, purchasing, and reception.
Oversee administrative functions pertaining to the smooth and effective operation of the building and equipment; insures that office equipment is operational, maintained, and repaired as needed.
Serve as the primary staff liaison providing professional guidance and support to the Building Advisory Group and History and Archives Committee.
Coordinate major aspects of the building maintenance and improvements, including heating and cooling systems, plumbing, electric, snow removal, trash removal, elevator maintenance, etc.
Oversee any updates and renovations to the AACAP building.
Maintain the monthly staff meeting calendar.
Attend Council Meetings, Committee Meetings, and Directors Meetings, and manage all assigned duties and responsibilities.
Prepare and manage department budgets.
Motivate and implement training programs for team members to develop skills and clarify roles and responsibilities while building a supportive team environment.
Ensure that SOPs related to Human Resources and Operations are reviewed and updated to clarify roles and responsibilities.
Work with Directors, Members, and Committees to support AACAP’s mission and policies.
Serve as active member in AACAP’s Retirement Investment Committee.
Other duties as assigned.
Bachelor's degree required, preferably in Human Resources Management, related graduate degree and/or Professional/Senior Professional in Human Resources (PHR/SPHR) preferred.
Minimum of ten years of professional experience in human resources and operations management functions.
At least five years of management and supervisory experience for managing the department.
Experience in benefits administration, recruitment screening and selection, and hands on experience with payroll processing and human resources information systems required.
A minimum of 2 to 3 years experiences managing a complex facility and working with external contractors and vendors to maintain and upgrade all systems, the building, and grounds.
Excellent oral, written, and interpersonal skills.
Strong employee relations skills and negotiation skills.
Ability to interact with all levels of staff and membership.
Ability to establish and maintain effective working relationships with AACAP members, staff, and vendors.
Strong computer skills, including MS Office suite.
Ability to maintain utmost confidentiality.
Knowledge of children’s mental health issues a plus.
Additional Salary Information: Starting salary will be based on education, training, and relevant association leadership experience.
Internal Number: 12312018
About American Academy of Child & Adolescent Psychiatry
The Mission of the American Academy of Child and Adolescent Psychiatry is to promote the healthy development of children, adolescents, and families through advocacy, education, and research, and to meet the professional needs of child and adolescent psychiatrists throughout their careers.
The Academy is a 501(c)(3) non-profit membership based organization, composed of over 9,200 child and adolescent psychiatrists and other interested physicians. Its members actively research, evaluate, diagnose, and treat psychiatric disorders and pride themselves on giving direction to and responding quickly to new developments in addressing the health care needs of children and their families.