Diversified Consultants, Inc. (DCI) is a full-service association management company looking to expand our staff and add a full-time associate to support three different national associations. Desired skills will be those of an Executive Assistant. DCI offers an enviable work environment and competitive suite of benefits to attract and retain exceptional staff members (see benefits listed below).
The position would be a support role with a variety of administrative functions including the following: •Entering, processing, and reconciling dues payments; •Invoicing dues and advertising payments; •Soliciting advertising and content for e-newsletters and quarterly print magazine; •Assisting with database management through Access; •Assisting with website and online database management; •Developing pre-registration website and on-site kiosks for conferences and managing registration payments; •Solicit vendor participation and manage vendor tradeshow held in conjunction with annual conferences; •Supporting the Executive Director responding to member inquiries; •Drafting and distributing communications to the membership electronically; •Looking for partnerships for non-dues revenue opportunities, participating on calls as necessary and recording minutes; •Preparing the advertising media kit for vendors and setting up webinars; •Acting as liaison with the webmaster on association website and developing conference app; •Working on all vendor partnerships for association to encourage support; •Managing registration payments; •Planning all logistics and staffing meetings in fall and summer; •Manage front office deliveries and outgoing mail and shipments; •Assisting with budget preparation and quarterly financial reconciliations.
This position will require comprehensive administrative skills to include: •Respond to email communications and voicemails in a timely manner; •Identify priorities and implement time management skills; •Knowledge and proficiency/aptitude in Microsoft Office including Outlook, Word, Excel, Access and PowerPoint. Other database applications include EventsAir registration software and Constant Contact email templates; •This position will likely participate on numerous conference calls and record minutes and follow up on action items; •Ability to quickly adapt to different client environments and management styles; •Strong work ethic, resourcefulness and ability to take initiative to manage projects.
The position, most days, is 8:30am-5pm working at a desk communicating with fellow team members and with association members, partners and vendors. There is some travel involved.
We are a company that is constantly growing so there is potential to grow in responsibilities and opportunities as we bring on new clients.
Additional Salary Information: Benefits include the following - fully paid health, dental and eye insurance; 401(k) 3% salary match; fully paid LTD and life insurance; year-end profit sharing; cell phone bill covered; summer early-Fridays off; Sam's Club or Costco membership; paid three day Thanksgiving break; paid holiday leave from Christmas Eve through January 2; access to complimentary Hyatt Vacation Club usage; option to enroll in supplemental insurances; option to participate in FSA Flexplan; $400 annual airfare for companion; comp days if travel on weekends; DCI anniversary comp day; paid vacation accrued starting with 2 weeks for first 5 years (additional weeks accrued upon longevity); paid sick leave (5 days/year); paid maternity and bereavement leave; and wellness bonus.
About Diversified Consultants, Inc.
Diversified Consultants, Inc. is a full service association management/meeting planning firm representing a diverse mix of national and international associations. Through interaction with our client base and their suppliers, we pride ourselves on our level of professionalism, quality client service and association and meeting management knowledge and expertise.