The Clinical Practice Guidelines Methodologist will be responsible for providing project management support to expert writing committee members during the development and production of Clinical Practice Guideline documents. You will become an expert in AACE guidelines methodology, procedures and style as well as Institute of Medicine standards. You will also be responsible for overseeing manuscript preparation for organizational approval and final publication in scientific journals.
Day to day activities include: planning, scheduling, materials preparation and facilitation of regular teleconference committee meetings over the 18-24-month development process, hands-on document draft compilation, editing, reference linking and version control. Because our volunteer leaders are active clinicians in many locations, some meetings may occur before or after usual business hours. Ongoing open communications with volunteers and staff is key to smooth workflow and early resolution of any issues.
Act as primary point of contact for volunteer writing committee members, document project manager, and procedural expert for assigned AACE guideline writing committees. Build collegial and productive ongoing relationships with expert clinical and scientific volunteer writing committee members during draft development as well as kickoff and consensus conferences.
Support writing committee literature review and preparation of study-based evidence tables and clinical practice recommendations including supporting text and references. Coordinate with staff evidence review specialists to facilitate statistical data analysis as required.
Develop and maintain expertise in AACE guideline methodologies, styles and procedures as well as knowledge of the wider clinical guideline landscape. Facilitate content concordance between multiple guidelines to prevent conflicting information.
Integrate written materials drafted by multiple authors into a single document using Microsoft Word and rigorously edit under the direction of the writing committee chairs. Assist guideline writing committee members with creation of figures and tables as needed.
Prepare and manage schedules and track progress of guideline writing committees to ensure that the project is on schedule and deadlines are met.
Proof-read final, approved documents for accuracy, format, and style. Prepare files for delivery to journal publications staff.
Participate in professional meetings such as the AACE annual meeting (May), and guidelines development meetings throughout the year.
Under the direction of the Director, Clinical Practice Guidelines Development, coordinates plans with the education teams to facilitate guideline dissemination and implementation, including but not limited to: clinical symposia, clinical summaries, continuing medical education products, pocket cards, patient information and resources, podcasts, press releases, and videos.
Communicates guideline development-related accomplishments and achievements.
Other duties may be assigned.
Member / Customer Service Orientation - Takes personal responsibility for every member/customer interaction (internal or external). Provides best-in-class service to build customer loyalty and extend member/customer retention. Handles all member/customer interactions professionally and demonstrates appropriate confidentiality. Provides timely resolution of member/customer inquiries and facilitates problem resolution.
Communication and Collaboration - Articulates ideas clearly and concisely, both in written and oral communications. Keeps others informed, ensuring effective communication methods to appropriate stakeholders. Demonstrates active listening skills, attending to the conversation and asking clarifying questions. Adds constructively to conversations, cultivating a healthy exchange of ideas and providing opinions in a productive manner. Establishes and maintains effective work relationships and works cooperatively in group situations. Addresses and resolves conflict effectively. Offers assistance, resources, and support to co-workers.
Judgment / Decision Making - Makes quality decisions in a timely manner, even under uncertain conditions. Considers both short and long term implications/risks of decisions. Conducts thorough search for information, evaluates alternatives, and chooses the appropriate course of action based on objective data as much as possible. Exercises judgment and independent actions within limits of authority. Includes appropriate people in decision-making process. Supports and explains reasoning for decisions. Uses data and analysis to make informed decisions.
Ownership and Initiative - Demonstrates ability to take responsibility and holds oneself accountable for results. Can be depended on to follow up on work tasks and deliver as promised. Takes initiative to suggest improvements, seek additional responsibility, and solve problems. Takes responsibility for professional development and growth. Initiates discussions with chain of command and co-workers to improve work processes, quality, interpersonal relations, and work outcomes. Presents innovative ideas to improve the organization and work results. Produces quality work products that are complete, thorough, clear, and accurate. Demonstrates job knowledge and expertise.
Planning and Productivity - Manages time and prioritizes effectively. Uses organizational skills to manage workload and follow through on assignments. Anticipates competing demands of multiple projects and establishes a course to accomplish and meet deadlines, working with manager as needed to re-prioritize and strategize. Plans proper assignments and utilizes time and resources in performance of duties. Strives to increase productivity and eliminates inefficient work habits and processes.
Minimum of four (4) years of experience in medical or health research writing or editing, and prior Heath Care content or Project Management experience.
Knowledge of systematic evidence review, development of evidence tables, and clinical research.
Demonstrated ability to simultaneously manage multiple, complex projects in varying stages of development.
Excellent prioritization and time management skills as well as the ability to work well under strict deadlines and high production requirements.
Experience with medical writing, proofreading and editing.
Advanced MS Word skills (e.g., working knowledge of styles, section breaks, headers/footers, tables, track changes). Proficiency in Excel, PowerPoint, Visio and Adobe (Reader and Distiller). Familiarity with reference management software (Endnote).
Ability to deliver on-time and within budget approved projects within established parameters using own judgment and related work experience in executing responsibilities.
Proven ability to troubleshoot and to plan effectively to avoid problems.
Highly-developed interpersonal skills, affinity for networking and demonstrated high level of confidence and poise with a strong service orientation.
Demonstrate personal integrity in interactions with staff, vendors, and with members.
The American Association of Clinical Endocrinologists is a professional community of physicians specializing in endocrinology, diabetes, and metabolism committed to enhancing the ability of its members to provide the highest quality of patient care.