The Assistant, Sales & Sponsorship is responsible for assisting in benefit fulfillment, financial and data management, and customer service for sponsors, exhibitors, and other high-level supporters of all BIO events.  Strong communication skills, attention to detail and ability to succeed in a deadline-driven work environment are essential.  

This position works across all departments within BIO to ensure proper execution of the entire sales cycle, from prospecting to onsite logistics to post-event analysis. Other responsibilities include vendor management and CRM administration. 

Responsibilities:

• Working knowledge of BIO’s portfolio of events, and the ability to communicate the value proposition associated with sponsorship, exhibiting and other promotional opportunities at each event

• Assist Sales & Sponsorship team working with Finance department to:
  • Ensure customer payments believed to be paid have been received
  • Open communication to ensure payments are posted in timely manner
  • Work to resolve any discrepancies for customer payments
  • Prepare, route and track external and vendor contracts as needed
  • Track monthly team spending vs. the yearly budget
  • Work on yearly budget/audit process

• Provide administrative support to the Sales & Sponsorship Team as needed. This may include:
  • Preparation of expense reports
  • Support of the departmental technology platforms (Host Analytics, Salesforce, Wrike, Fonteva, Map Your Show)
    
  • Distribution of sales mailings, sponsorship thank you notes and letters as necessary
• Assist with invoicing and collections for all sales functions of BIO’s portfolio of events, including the BIO Convention (Exhibits, Sponsorships, Promotional Opportunities and Advertising) and assigned BIO meetings

• Support development of sponsorship materials and serve as fulfillment lead for assigned BIO meetings
• Assist in generating Salesforce reports for quarterly financial progress reports for Sales & Sponsorship team

• Work with the registration team to ensure appropriate registration types are programmed and distributed appropriately

• Liaison with marketing, education, and operations teams to ensure sponsors/exhibitors are recognized properly on website, promotional materials and other communications

• Track and communicate status of advertising and promotional opportunity sales to outside vendors/consultants as needed

• Work with operations team on signage, display approvals and other onsite sales needs

• Assist BIO sales teams’ in supporting online platforms as necessary (sponsorship page/s of BIO website, social media accounts, etc)
  
• Other tasks as needed

 Requirements:

• Proficient in Microsoft Suite; advanced proficiency in Microsoft Excel a plus
• Familiarity with CRM databases and/or sales automation products (Fonteva, Salesforce, etc)
• Excellent communications skills – written and verbal (face to face, telephone and, e-mail)
• High-energy team player and quick learner able to multi-task and prioritize
• College degree or at least 2+ years of experience
• Customer service and/or sales experience a plus
• Non-profit or membership organization experience a plus
• Ability to travel as needed (<10% of the time)

We offer a competitive benefits package. Send resume, cover letter, and salary requirements to hr@bio.org :

Biotechnology Innovation Organization
Human Resources Department
1201 Maryland Avenue, SW
Suite 900
Washington, DC 20024
Phone: 202.962.9200
Fax: 202.488.6308
Email: hr@bio.org