The Staff Accountant is responsible for certain NACUBO invoicing, preparation of 1099s at year-end, and all aspects of Regional financial statements (EACUBO, WACUBO, SACUBO). This position coordinates the processing and follow-up of all transactions that generate accounts receivable within NACUBO and regional books. This individual performs as a back-up to the Accounting Clerk who is responsible for all cash receipts and accounts payable. The Staff Accountant is also responsible for all aspects of payroll processing. This individual works closely with the HR department regarding payroll-related issues such as changes and other adjustments. The staff accountant works with the payroll service bureau (ADP) to ensure the accuracy of payroll on a bi-weekly basis.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prepare NACUBO invoicing that is the responsibility of the accounting department and follow up on the payments of these invoices.
Plays a lead role in the monthly and year-end closing of accounting records for EACUBO’s, WACUBO’s, and SACUBO’s financial statements. Participates in the preparation of various schedules. Serves as a back-up to the Senior Accountant for NACUBO’s monthly and year-end closing.
Reconciles balance sheet accounts and investigates discrepancies noted in general ledger activities for the regions.
Prepares month-end and year-end journal entries for the regions
Reconciles credit card processing through netFORUM for the regions.
Research and respond directly to general inquiries and requests for information from both internal and external parties by drafting routine correspondence as required.
Resolve issues relating to accounts receivable inquiries for both internal and external clients.
Maintain general ledger accounts and product codes in the netFORUM.
Post ACH payments in netFORUM
Prepare and process payroll (review timesheets, track special payroll deductions). Coordinate efforts between payroll, human resources and other departments to ensure proper flow and maintenance of employee data; maintain employee records; ensure employee changes are made correctly and in a timely manner.
Compile payroll data such as hours worked, adjustments to earnings from timesheets and other payroll related records. Review wages computed and correct errors to ensure accuracy of payroll.
Maintain records of employee leave balances and accruals. Record manual checks or other adjustments and verify that employee year-to-date accumulations are accurate. Ensure payroll law compliance including Federal W-2 form issuance and maintain payroll record confidentiality. Handle year-end processing for all taxable wages, W-2, and other adjustments.
Responsible for processing 1099s and ensuring its accuracy, timely completion, and compliance per the IRS guidelines.
Interact with vendors and staff to research and respond to inquiries, resolve discrepancies and problems. Use knowledge of the chart of accounts to ensure proper accounting of funds. Establish and maintain up-to-date vendor list and files, including remittance addresses, in database.
Acts as a backup for various accounting functions such as accounts payable, cash receipts and (with HR) payroll and creates various financial reports on Excel and Management reporter when needed. Serves as the backup to the Senior Accountant and Accounting Clerk when needed.
Performs other duties as assigned.
This position works in a professional office environment. This position routinely uses standard office equipment such as computers, phones, and copiers.
This position works in a climate-controlled environment, but internal office temperatures may fluctuate.
To perform the duties of this position, the employee is regularly required to talk and hear. The employee may frequently be required to sit, stand, walk, use hands and fingers to type, handle or feel, and reach with arms and hands.
Position Type/Expected Hours of Work:
This is a full-time regular position. Days and hours of work are Monday through Friday 8:45 a.m. to 4:45 p.m.
Some travel may be required.
Must possess a Bachelor’s degree in accounting plus 2-4 years’ experience in accounting field.
Must possess work experience, preferably in association accounting, with computerized accounting systems and electronic spreadsheets. Working knowledge of Microsoft Excel, netFORUM, and Solomon accounting system is highly desirable.
Must be detail-oriented, self-directed, and able to handle multiple tasks.
Must possess excellent organizational and communication skills, both written and oral.
Must be motivated, able to meet deadlines, and possess the capacity to handle many tasks simultaneously, with speed and accuracy.
Highest level of integrity and ability to preserve sensitive and confidential information.
Must be versatile and flexible, must have the ability to make fiscally prudent decisions. Must be capable of adapting quickly to current needs and future automation procedural changes associated with the processing of accounts receivable within the organization.
Located in Washington, D.C., NACUBO serves a membership of more than 2,500 colleges, universities, and higher education service providers across the country. NACUBO represents chief administrative and financial officers through a collaboration of knowledge and professional development, advocacy, and community. Our vision: to define excellence in higher education business and financial management.
Established in 1962, NACUBO has been an association since it succeeded a federation of associations of business officers that had given the profession a framework since 1951. NACUBO now represents more than two-thirds of the higher education institutions in the United States.