Seeking someone who is tech-savvy and can juggle multiple priorities to coordinate daily functions related to the development, implementation, and evaluation of Assigned Continuing Medical Education (CME) and other educational activities, as well as, provide programmatic and administrative support to the Manager, CME and Live Courses.
Some tasks include:
Implement project plans and continuously evaluate to ensure CME activity objectives and timelines are met. Identify and implement process improvements in project plans and assigned CME activities on an ongoing basis.
Generate and distribute standard and customized faculty and planning group correspondence (ie, confirmation letters, information letters, update letters, etc.) within established timelines.
Coordinate receipt and organization of all materials, including reformatting electronically submitted handouts. Identify and assist in solving compliance issues related to inappropriate product promotion and copyright permission with faculty. Proof, assemble, post on PediaLink, and coordinate shipping of syllabi and related materials.
Coordinate meeting logistics for live and virtual planning meetings, assist with preparation of agenda materials, attend planning group meetings, assist with drafting planning group meeting minutes, and compile and process expense reimbursements.
Implement aspects of evaluation processes, including programming questions; disseminating evaluation data/summaries to faculty, planning groups, and appropriate staff; assembling data reports for critical evaluation analysis and needs assessment for future planning; and inputting data in netFORUM and evaluation reports/files.
Bachelors’ degree in adult education, business, communication, or related discipline, or an equivalent combination of relevant education and work experience required.
2 years administrative and/or project coordination experience required.
Must be able to take initiative, coordinate and prioritize multiple projects simultaneously, manage a heavy workload, pay close attention to detail, collaborate effectively with internal and external constituents, and work both independently and as part of a team.
Proficiency with MS Office required; experience with databases, Adobe Pro, and virtual meeting software (eg, WebEx) strongly preferred.
The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
About American Academy of Pediatrics
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 475 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.