MAIN PURPOSE: To coordinate, oversee implementation, and provide high level administrative support to the governance work of the Boards of Directors of both the American Academy of Optometry (AAO) and the American Academy of Optometry Foundation (AAOF).
DUTIES AND RESPONSIBILITIES include, but are not limited to:
Act as primary contact for both AAO and AAOF boards.
Coordinate all logistics and preparations for Board of Directors meetings (hotel, F&B, travel itinerary, etc.)
Prepare and distribute Board meeting materials to the Boards of Directors of both AAO and AAOF.
Attend and record all Board meetings and conference calls for AAO and AAOF; prepare and disseminate minutes for review; manage final distribution and posting.
Support the work of the incoming President of the Academy to recruit and identify volunteers for the next term of office.
Manage Board and volunteer onboarding materials and communications.
Manage conflict of interest forms to ensure all volunteers are in compliance.
Maintain policy manuals for both AAO and AAOF.
Work with colleagues, vendors, and volunteers to oversee the creation, implementation, and maintenance of database to track Academy activities, and retain “institutional history” over time.
Serve as staff liaison to the Nominating Committee and Governance Committee.
All other duties as assigned.
Self-motivated, focused, positive attitude, flexible, and proactive
Ability to make decisions and maintain confidentiality
Knowledge and experience with principles and practices of organization, planning, records management, research, and general administration.
Strong communication, composition, computer systems, prioritizing, and public relations skills
Advanced computer skills, including Word, Excel, PowerPoint
Ability to travel (quarterly)
Minimum three years of relevant experience in a high-level administrative support position.
Prior non-profit experience
Prior experience working with a Board of Directors and/or committees.
Bachelor’s degree or equivalent experience.
About American Academy of Optometry
American Academy of Optometry (AAO) - Founded in 1922, the American Academy of Optometry is committed to promoting the art and science of vision care through lifelong learning. The optometry field is constantly changing. To provide the highest quality continuing education and the most current vision science research, the Academy's annual meeting includes nearly 300 hours of Lectures & Workshops, symposia, and scientific lecture and poster presentations over 4 days.