Do you want to be a part of one of the leading Meetings groups in the industry? If you are creative, innovative, and a strong strategic thinker, with the ability to lead teams, build consensus, collaborate with various internal and external constituents, pay close attention to details, and manage multiple priorities simultaneously, then we would like to speak with you!
Reporting to the Senior Director, Meetings and Travel, this position will direct and oversee all the meeting services activities for Continuing Medical Education (CME) courses, District Meetings, the Annual Leadership Forum (ALF), and in-house meetings; provide oversight of the American Academy of Pediatrics (AAP) on-site conference center and cafeteria; and oversee the AAP travel program.
Responsibilities include, but not limited to:
Overseeing the contracting and logistics for all CME courses, leadership meetings, and committee meetings.
Providing oversight to the AAP travel program, including ensuring member and staff compliance with AAP established travel policies.
Serving as direct contact to CME staff for logistical management of educational courses, including guidance on site selection, oversight of the request for proposal (RFP) process, and budget development.
Research, record trends, and stay abreast of advances of technology/audio visual as they relate to meetings.
Develop and implement best practices for meeting logistics to ensure planning consistencies.
Oversee the on-site AAP conference center and cafeteria.
Negotiate travel and airline agreements and award and discount programs. Provide monthly and yearly reporting.
Lead and mentor assigned staff, resolve conflict, and maintain effective staffing models to effectively balance workload.
Qualified candidates will possess:
Bachelor’s degree in hospitality management, business, communication, or related discipline required. Professional certification (CMP, CAE) strongly preferred.
At least 8 years’ progressive experience in the meeting and convention industry required.
Must have a strong background in contract negotiation, housing management, vendor management, and budget administration.
Supervisory experience required.
Experience with travel programs, strategic planning, and association experience preferred.
The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ?
About American Academy of Pediatrics
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 475 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.