Administrative, Clerical, Support, Customer Service and Support, Meetings/Expositions/Events
4 Year Degree
Coordinator of Conferences
Summary of Position:
The American Frozen Food Institute (AFFI) is seeking a Coordinator of Conferences to help manage its conferences and have a supporting role in the finance and administration departments. This position will allow for growth over time and would be a great position for someone looking to gain experience in the meeting and event planning arena.
Duties & Responsibilities:
Responsible for the registration process for all events to include: registration set-up, event information inquiries, data entry, refunds and cancellations, badge production, bag stuffing, attendee lists, confirmation letter and invoices, registration tracking and on-site registration management
Support VP of Conferences with meeting logistics
Create and manage post conference surveys
Maintain reporting and historical data on registration, meeting history, exhibitors, sponsors etc.
Coordinate shipments for all conferences and manage packing lists
Produce conference programs, table tents, signage, council kits and any other onsite materials needed
Order and organize all event supplies and branded materials
Assist updating event webpages
Assist in exhibit management
Assist in event mobile app management
Coordinate all logistics for in office meetings when needed
Work with AFFI’s Chief Financial Officer on weekly transactions and invoices.
Coordinate input into AFFI’s membership database related to membership and events, or as needed
Manage event and AFFI website inquiries
The successful candidate will have:
Education & Experience
Bachelor’s Degree: candidate with conferences/hospitality management degree ideal
One – two years relevant professional meeting planning experience
To apply, please send cover letter and resume to Brynn Hadley, Vice President of Conferences, at email@example.com.
Skills & Attributes
Experienced computer and software knowledge, including Microsoft Office Suite and Adobe Creative Cloud
Basic knowledge and experience with database management preferred
Outstanding written and verbal communication skills
Organized, flexible and detail-oriented
Ability to handle multiple projects and prioritize work to meet deadlines
Collaborative attitude and desire to work in a team environment
Takes pride in their work and job
Ability to travel (approx. three-four times per year)
Additional Salary Information: Includes a robust benefits package and performance incentives.
About American Frozen Food Institute
The American Frozen Food Institute (AFFI) is the national trade association that promotes the interests of all segments of the frozen food industry. AFFI unifies a diverse and essential industry in the following ways: AFFI advocates the public policy interests of the industry before legislative and regulatory entities; AFFI serves as the voice of the industry before consumers, policymakers and the media and as a resource to its members; AFFI fosters industry development and growth through networking, educational, research and statistical programs; AFFI promotes increased consumption of frozen foods; and AFFI is a member-driven organization that operates in an efficient, effective and ethical manner.