Administrative, Clerical, Support, Membership, Other
The Executive Assistant and Board Liaison supports the President/CEO and AGB Board of Directors. This position is a high-energy, make-it-happen, proactive bridge builder that seamlessly works with all cross-functional team members and empowers the president and CEO to maximize efficiency and effectiveness with all stakeholders. Further, this position is responsible for coordinating all Board activities spanning board meetings, committee meetings, board communications, electronic board book preparation, drafting board minutes, as well as administrative support to Board members as warranted.
The ideal candidate will have keen interpersonal skills, exceptional judgment, maintain a calm and professional demeanor while executing responsibilities in a fast paced environment.
Serve as point of contact for the President’s office among external and internal stakeholders.
Develops and maintains highly effective and efficient relationships with all internal and external stakeholders to support the President’s agenda and priorities.
Manage the President’s calendar and address book.
Make logistical arrangements for meetings when necessary.
Manage travel and accommodation arrangements, event registrations, and prepare a travel itinerary – if needed.
Ensure that the President has required background materials for all scheduled meetings
Review the President’s incoming mail, and distribute as appropriate.
Prepare routine correspondence on behalf of the President for signature, and edit and proofread all materials.
Draft follow up communications after each meeting.
Develop composition matrix for AGBs’ various councils and boards.
Maintain an efficient filing system.
Reconcile business travel expenses.
Use a high degree of judgment and independent decision-making in responding to external stakeholder requests.
Assist in developing materials for the President’s presentations to internal and external audiences.
Provide administrative support to the Board chair and board members that includes scheduling and travel arrangements.
Work with and coordinate with appropriate staff members (event planner, IT and leadership team) to prepare agendas, materials, program, and logistics for board and committee meetings. Note, AGB’s event planner secures venue and contracts for meals, meeting rooms, AV, set up and accommodations.
Coordinate and prepare materials for New Director Orientation.
Work with members of the leadership team to schedule calls with committee chairs to prepare for committee meetings.
Upload meeting materials into electronic board book.
Prepare minutes for all board and executive committee meetings and secure board secretary acceptance of the minutes.
Maintain up-to-date profile of board members, including committee composition
Maintain AGB Board member policy files.
Ensure board members receive new publications.
Research/provide meeting dates for two-year periods, as needed.
Distribute Conflict of Interest Statement annually and collect required signatures.
Distribute AGB Statement of Director Responsibilities annually and collect required signatures.
Assist board members with all aspects of attendance at AGB’s National Conference on Trusteeship, including registration, hotel reservations, and creation of individual itineraries.
Work with chair of Compensation Committee regarding president’s assessment to
Ensure all assessment forms are current for the fiscal year
Distribute necessary material to committee members for scheduled meetings
Ensure all conference call meetings are scheduled in a timely manner
Work with chair of the Governance Committee to review agenda and meeting materials for committee meetings.
Prepare minutes for Governance Committee meetings and secure committee chair acceptance of the minutes.
Admin support for chair’s presentation/speech at board meeting.
Work with president on recruitment of new directors, including scheduling calls with the president of the affiliated institution of the prospective director, followed by a call and/or meeting with the prospective director.
Schedule calls between the board chair and Governance Committee chair with prospective directors.
Coordinate the presidential assessment process.
Skills, Knowledge, Abilities
7-10 years’ experience working with senior leadership and Board members.
Knowledge of the higher education sector and issues.
Highly organized, detail oriented, and highly professional.
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
Strong communication skills, both written and verbal.
Exemplary time management skills.
Proficient with Microsoft Office suite of applications.
Ability to multi-task, adapt to changing priorities, and meet competing deadlines.
Ability to remain calm in a fast paced environment.
Availability for limited travel.
Required Application Materials
Cover letter describing relevant experience and salary requirements
About Association of Governing Boards of Universities and Colleges
The Association of Governing Boards of Universities and Colleges (AGB) is the premier organization centered on governance in higher education. Governing boards must focus now more than ever on promoting central missions while running their institutions as effectively as possible. It is critical that they reinforce the value of higher education, innovate through the smart use of technology, and serve the needs of a shifting demographic. AGB provides leadership and counsel to member boards, chief executives, organizational staff, policy makers, and other key industry leaders to help them navigate the changing education landscape.