Academic trade association that meets every year in Orlando, Florida in March is seeking to hire a part-time worker with conference planning experience to assist with conference management. The conference currently meets at the Orlando Airport Marriott Lakeside; there are approximately 500 attendees and 100 sessions, as well as large food functions. There are no exhibits.
The ideal candidate will have experience in all areas of conference management, including registration. The position will require about 100 hours of work from January through the conference in March as well as attendance at a board meeting during the first weekend in June, with the ability to be on site Tuesday through Saturday of the conference to assist with on-site oversight. Note: in 2020, these dates are March 17-21.
Duties BEFORE conference include liaising with hotel: for program (for example, reviewing program against hotel contract to ensure we are using the rooms for which we are contracted), for guest rooms (keeping track of our room usage and dealing with overflow hotel as needed), for meals (for example, processing special food requests and making sure the Marriott is prepared for special needs). Duties ON SITE include room checks (making sure rooms are ready for functions assigned morning, afternoon, and evening), overseeing coffee breaks (to decide when/if to order more), liaising with and helping with registration, liaising with A/V, general assistance at food functions (for example, making sure special meals get where they're going) and general hotel troubleshooting. Compensation $2500-$5000, depending on experience and starting date.
Application should include a cover letter, a one-page statement of previous event planning experience , and a letter of reference from someone familiar with the candidate’s work in these capacities to firstname.lastname@example.org.
The ideal candidate will have experience in all areas of conference management, including registration.
Additional Salary Information: Commensurate to experience and depending on starting date.
Internal Number: 01
About International Association for the Fantastic in the Arts
The International Association for the Fantastic in the Arts is a non-profit organization of over 600 scholars and creators of the fantastic, science fiction, horror, and related genres. The purpose of the IAFA is to promote and recognize achievement in the study of the fantastic, mainly through the organization and management of an annual academic conference, the International Conference on the Fantastic in the Arts (ICFA). IAFA also publishes the Journal of the Fantastic in the Arts, which is a peer-reviewed journal for scholarship within the field of the fantastic.