Reports to: Chairman, ASCA Board of Directors Position Overview The Executive Director of ASCA is a part-time independent contractor position responsible for the overall management and operations of the association, with a strong emphasis on fundraising and membership growth. Priority will be given to qualified Arlington residents.
Fundraising/Event Planning – 25%
Create a fundraising plan to reduce dependency on county funding over a two-year period.
Plan outreach activities for the community via county fair, Clarendon Day, annual meeting, etc.
Negotiate venue, catering and a/v selections within budget approved by Board.
Arrange on-site logistics for events in terms of set-up, registration, catering, photography, etc.
Review vendor invoices and reconcile with contracted terms.
Set up logistics and agendas for board meetings.
Work with committees and board to formulate annual workplan and budget and submit to Arlington County for annual grant funding.
Liase planning between Arlington County board members traveling abroad on ASCA business, the ASCA volunteer accompanying them, and the sister city committee communicating with foreign government.
Membership Growth and Retention – 25%
Expand membership within the Arlington residential and business communities.
Bill and track new memberships and renewing memberships.
Respond to telephone and email inquiries from members.
Contribute to member retention efforts and engagement via creative, timely communications.
Develop content, design and coordinate member communication to publicize events and fundraising via email, Constant Contact, social media, etc.
Help city committees advertise to recruit host families and exchange students.
Monitor and update website and social media content.
General Administration – 15%
Collect and process mail from ASCA PO Box.
Drive periodic updates as needed to association by-laws, policies, and procedural documents via ad-hoc board subcommittees.
Monitor due dates for insurance premiums and other recurring business expenses, and obtain authorization for from members of the ASCA Executive Committee for payment by the Treasurer.
Deposit dues and fundraising checks and send a copy to ASCA Treasurer for recording.
Maintain inventory list of items in the ASCA storage unit.
Maintain and enforce uniformity of procedural requirements for city committees.
Proven track record for non-profit fundraising.
Leadership to inspire a strong volunteer base.
Ability to function at both a strategic and a tactical level, with a high level of business acumen.
Experience with association governance, including board and committee relations, volunteer management, organizational planning and development.
Excellent judgment, problem solving skills and diplomacy to reconcile differences of opinion and to implement change.
Ability to write effective and engaging copy for member communications and event promotions.
Professional customer service skills to deal effectively and diplomatically with business contacts.
Self-starter with the ability to handle multiple priorities.
Knowledge of software including but not limited to MS Word, Excel, Adobe Acrobat, WordPress. Experience with various social media platforms such as Twitter, Facebook, and LinkedIn.
Commitment to sound business ethics and high level of integrity and transparency.
Additional Salary Information: 20 hours average/week @$40/hr, varying by season w/busier times in spring and fall
About Arlington Sister City Association
Arlington Sister City Association (ASCA) is a nonprofit organization affiliated with Arlington County, Virginia. Established in 1993, ASCA supports and coordinates the activities of Arlington County’s five Sister Cities:Aachen, Germany; Coyoacán, Mexico; Ivano-Frankivsk, Ukraine. Reims, France; San Miguel, El Salvador.
ASCA works to enhance and promote the region’s international profile and foster productive exchanges in education, commerce, culture and the arts through a series of activities.