Administrative Project Manager

Do you have superior interpersonal skills and excel in many facets of successful project management?

Does the idea of a dynamic/hybrid role within an organization that is employee centric excite you?

Are you seeking an opportunity where you will see your impact?

If the answer is yes to the above this might be the right opportunity for you!

We are seeking an Administrative Project Manager for ACP’s Education Foundation!

American College of Prosthodontists (ACP) is searching for an experienced administrative professional who is highly skilled in all aspects of administration and project management to serve and lead the day-to-day efforts in furthering the mission of the ACP and the ACPEF (American College of Prosthodontists Education Foundation).  This key role reports to the CEO and will work with them in collaboration with the Development Consultant and ACPEF Board.  Additionally, ability to take initiative, be a self-starter, work successfully with our volunteers and possess advanced software skills will all be key to success for this role.

Who is ACP?

American College of Prosthodontists (ACP), founded in 1970, is a not-for-profit association created to represent the needs and interests of prosthodontists within organized dentistry, and to the public, by providing opportunities for dialogue, education, advancement, and improvement through meetings, continuing education, communications, publications, and other programs and activities. For more information about our organization please visit us at https://www.prosthodontics.org.  The mission of the ACP Education Foundation is to secure and steward resources with the aim of advancing prosthodontics. As a catalytic agent for prosthodontics, the ACPEF provides funding to support education, research, and other opportunities for growth.

What is the Opportunity?

The Administrative Project Manager will plan, coordinate, communicate and document all aspects of foundation projects with the express responsibility of integrating multiple streams of work into a cohesive, coordinated plan, and executing the logistics of the plan. The successful candidate will also be responsible for the administrative components of the Foundation, including project budgets, donation processing and database management.  More specifically the successful candidate would be responsible for the following:

• Transform goals, objectives, and requirements of funded projects into project plans that clearly outline scope/expectations, timeline, budget, and resource utilization.
• Partner with the development consultant in the process of developing new initiatives.
• Serve as primary staff liaison to all project funders, development consultant, volunteers/working groups, university contacts, and other stakeholders and ensure effective communication among all stakeholders.
• Manage volunteers and team mates (non-direct reports) to provide leadership and expertise for each project.
• Oversee contract/MOU development with development consultant for project funders.
• Develop annual budget & actively participate in entire budget process in collaboration with other departments and monitor and forecast income and expense activities.
• Work with, and provide regular reports to, senior leadership and ACPEF Board and attend Board meetings as needed.
• Coordinate and implement all project logistics including scheduling meetings, coordinating agendas, and developing and distributing presentation and/or print materials.
• Develop and implement processes and communication strategies to track, manage, and successfully ensure milestones are met and project plans are successfully completed
• Maintain all individual and corporate donor and prospect files including the management of the donor acknowledgement process.
• Track, process, and report on all individual, corporate, and foundation gifts and pledges. Ensure accurate record-keeping of contributions and timeliness of donor acknowledgments in donor database.
• Assist in reconciling donations, pledges and accounts receivables within financial reporting system.
• Coordinate and implement donor communications.
• Perform other duties as assigned.

Interviews:  Will be held on a virtual basis.

Job Location:  Presently virtual, onsite when we can return to the office; possibly early summer 2021. Relocation assistance for out of state candidates will not be provided.