Administrative, Clerical, Support, Customer Service and Support, Membership
4 Year Degree
Looking for a position that will build your data management skill set and provide more client service experience? This is a perfect match! We are an association management company; our clients rely on us to provide a variety of informed, congenial services to them and their members. As a result, our ideal candidate is resourceful, organized and detail-oriented. With our small, dynamic staff, your role is key! This is an amazing opportunity for someone ready to dive in and feel valued.
Things You’ll Do
Maintain client databases – create new records and update existing records, record payments, write letters, send mailings
Create annual renewal/appeal mailings, including customized invoices
Participate in committee calls, take minutes, schedule and send calendar invites
Follow up with event attendees and participants as needed
Provide weekly and monthly reports
Serve as back-up for virtual programs and events – at least two per month. These are mostly during regular business hours, however about once a quarter an evening event will be planned that you may need to facilitate.
Assist with tasks/special projects requested by the Executive Directors
Provide general administrative support including mailing and copying
Develop monthly newsletters and emails
Occasionally publish content through social media channels (Twitter/LinkedIn)
Who You Are
Our ideal candidate is ambitious, with a knack for details and a smile you can see through the phone or email; someone who strives for efficiency, has great time-management skills, and is willing to go the extra mile. You need to have an ability to assess and meet competing deadlines, coordinate details and work independently. Certainly, excellent writing/editing and verbal communication skills are important. You want to hone your skills and be seen and heard. You’re flexible. Creativity doesn’t always happen the same way every time—so while process is important, so is the ability to step outside the norm. You approach each new opportunity with enthusiasm and an eagerness to produce the best work.
The Stuff You Need to Succeed
We’re looking for someone who is computer savvy and proficient in Microsoft Word, Excel and Outlook. The ideal candidate is familiar and/or has worked in various databases, such as YourMembership and DonorPerfect, as well as Constant Contact, and possesses strong writing and communication skills.
Additional Salary Information: This is a full-time position that will require in-office presence four days a week, as some platforms you will be working in are not cloud-based, and much of the tasks require in-office collaboration and equipment. Salary range is $45,000-$48,000 based on experience. Apex offers health insurance to its full-time employees and the opportunity to participate in a SIMPLE-IRA after one year of employment.
Apex is an association management company with an amazing team who makes it all happen. We know the importance of evolving to stay relevant to our clients and their members. You can feel comfortable knowing you’ll grow your skills in a stable organization with a strong reputation, that’s been around for nearly two decades.
About Apex Management & Special Events, Inc.
Since our founding in 2002, Apex Management & Special Events, Inc. has been providing association and nonprofit clients with outstanding management, meeting/events and marketing services. We’ve had the honor of working with a variety of organizations. Our mission is to transcend them to their greatest impact.
We are located in the suburb of Elmhurst and have been growing each year due to our level of professional service and creative solutions. We have a great team environment with much enthusiasm for the future. Our Elmhurst office is conveniently located 3 blocks north of the Metra station, and just off 290 and 294. For more information, visit our website, www.apexmanage.com.