The International Society for Pharmaceutical Engineering (ISPE) is the world’s largest not-for-profit association serving its Members by leading scientific, technical and regulatory advancement throughout the entire pharmaceutical life cycle.
ISPE delivers technical and operational solutions to support our Members across the global pharmaceutical and bio pharmaceutical industry in the manufacture of quality medicines for patients. We are committed to the advancement of the educational and technical efficiency of its members through forums for the exchange of ideas and practical experience.
ISPE is seeking an Operations Manager to successfully manage various events and activities for the Society in China. The Operations Manager will manage the membership database and payments; support promotion of the Society to Various pharma institutes, support the Head of Operations in budgeting and budget monitoring and manage the daily enquiries and report to the Head of Operations timely.
Essential Functions & Responsibilities
Implement effective policies and procedures to effectively manage, day-to-day operations, data reporting, and resource management
Ensure all platforms contain updated and accurate information regarding events, products and membership. (WeChat, website, apps, etc.)
Coordinate professional development events, including planning, coordination, speaker management, list collection, room & venue booking, transportation arrangements, meals arrangements, registration work, and vendor management
Meeting expense budget control and reconciliation, liaise and communicate with suppliers/vendors to ensure their services are up to requirements and align with budget
Ensure all processes are legal and proper
Education and Experience:
University graduate with English competence
Minimum of 1 year experience in large meeting management and have independent meeting management and related work experience, preferably with medical event management experience
Knowledge, Skills & Abilities:
Knowledge of and experience with hotel booking, car/flight transportation arrangements, meal and venue set-up arrangements
Excellent communication ability to international members, cooperation and coordination with teams of volunteers
Ability to work under pressure and meet deadlines
Passionate toward Society functions demonstrating a positive attitude and ability to communicate effectively with all levels within the company and membership.
Attend to details on time
Excellent computer and Microsoft software skills including Excel, Word, PowerPoint, Teams, and database management
About International Society for Pharmaceutical Engineering
The International Society for Pharmaceutical Engineering is the world's largest not-for-profit association serving its Members by leading scientific, technical and regulatory advancement throughout the entire pharmaceutical lifecycle.