Administrative, Clerical, Support, Customer Service and Support, Other
Project Coordinator, Health Non-profit
As a Project Coordinator at theSociety for Cardiovascular Angiography and Interventions(SCAI), you will support our business development, industry, and global outreach initiatives. Reporting to the Vice President, Industry and Global Partnerships, you will play a pivotal role in ensuring our team is well-prepared for all engagements with industry partners. This is a highly visible, collaborative position with an excellent opportunity to learn industry relations while supporting our association. You will have meaningful interactions with our board, industry partners, international societal partners, volunteers, physicians, healthcare professionals, and senior staff across departments.
You will engage with internal staff and partners, prioritize and manage a diverse flow of work, stay organized, anticipate the needs of others, and communicate throughout the organization. We will rely on you as a resource for researching industry partners, scheduling appointments, attending meetings and documenting key action items, updating our database, developing detailed reports, and keeping us organized and on track. Over time, you will also assist with logistics such as booking faculty, pricing programs, managing logistics for exhibit halls, and following up on proposals. We will rely on your strong attention to detail and ability to prioritize work and keep us informed on everyday agendas.
We represent more than 5,200 members across 75 countries. Interventional cardiology is an interesting, important, and constantly changing field where you will be working with world-renowned experts. We transform life-saving innovation into life-saving action by providing cutting-edge, high-quality education for interventionalists and their teams. Our mission is to lead the global interventional cardiovascular community through education, advocacy, research, and quality patient care. Your efforts will ensure that patients have every opportunity to receive quality cardiovascular care, addressing one of the most important health issues in America.
In the United States, about 40,000 newborns are born with congenital heart defects every year. More than 2 million infants, children, adolescents, and adults are living with congenital heart defects. There are approximately 3 million cardiovascular interventions performed annually in individuals of all ages. Our mission is to lead the global interventional cardiovascular community through education, advocacy, research, and quality patient care. Focus areas for SCAI include establishing standards and guidelines for all aspects of cardiac catheterization and angiography, training, credentialing, safety, and quality assurance for cardiovascular procedures.
Support the Industry Relations and Development team with all aspects of administrative activities:
Coordinate outreach and schedule meetings and calls with industry partners, SCAI staff, and physician volunteers, including at national conferences such as ACC, TCT, VIVA, etc.
Assist in providing agendas and materials for meetings with industry, attending meetings, taking notes, and following up on key action items.
Coordinate with internal departments to make sure deadlines are met and deliverables are provided. Draft and finalize correspondence.
Help manage partner logistics for exhibit halls and satellite symposia. Assist industry partners and exhibitors with basic questions.
Research industry partners and key issues/therapies as needed.
Take on special projects as needed such as developing timelines around new therapies to market.
Serve critical role in documenting and maintaining records of initiatives with key industry partners, including letters of agreement (LOAs), tracking payments, related follow up, etc.
Maintain accurate database records and help produce timely reports for physician leadership and staff. Coordinate with Protech database managers to develop the functionality needed for the team’s tracking purposes.
Assist in maintaining an active listing of partners, sponsors, and prospects for targeted outreach of exhibitor and sponsorship opportunities. Provide pricing and proposal support.
Identify ways to enhance executive productivity and organizational effectiveness; propose and help drive execution of solutions. Execute special projects, as needed, to support the work of the department.
Assist in maintaining accurate payment records for industry supported activities at our annual meetings, as well as for all industry supported projects overall, including follow-up communications.
Support SCAI’s sponsorship activities, assisting in the relationship management and logistical planning for SCAI partner relations events.
Create, document standard operating processes of procedures for duties and roles described above; Identify opportunities for continuous improvement.
Minimum of 1-3 years of experience in a support role.
Demonstrated ability to work independently and deliver results.
Demonstrated experience updating a database. Proficiency with association management systems preferred.
Excellent written and verbal communication skills.
Experience successfully interacting with physicians, healthcare professionals, and nonprofit leadership preferred.
Project manager. You easily juggle multiple tasks, allocate and optimize resources, and manage timelines. You enjoy creating and implementing processes and procedures that uphold rigorous standards. You manage a task from start to finish.
Exceptional communicator. You are known for your poise, tact, and diplomacy. You are comfortable in a social setting and can confidently engage at all levels and across multiple stakeholder groups. You collaborate on projects and communicate results, and you are willing to listen and learn from others.
Flexible and capable. You manage changing priorities without difficulty and get the job done. You do whatever it takes.
Problem solver. You have excellent critical thinking skills, dive into the details, and know what questions to ask and when.
Resourceful with great follow-through. Whether it’s something that requires a quick turn-around or a long-term project with many steps, you take full responsibility from start to finish. When you say you’ll get back with someone, you do.
Service-driven. You set the standard for meeting and exceeding expectations. You are responsive and committed. You are clear, tactful, and diplomatic about what’s realistic and what’s possible.
What’s Attractive to the Right Candidate?
This position is a tremendous springboard for your career in industry relations. As a critical member of the team, you will have the unique opportunity to engage with high-profile stakeholders across the industry and learn from colleagues across the organization as you hone your skills and grow into the role.
SCAI is an exciting and busy environment. As the leading medical society for interventional cardiology professionals, we have experienced tremendous growth over the past 10 years. You will be working among a team of smart, energetic, hard-working, collaborative, and welcoming people committed to the organization’s success.
Your work will save lives. The issues we focus on are interesting and the doctors, scientists, and researchers we work with are committed to ensuring there is a strong pipeline to deal with the wide range of cardiovascular issues facing every American.
We offer highly competitive compensation and benefits that include health, dental, and vision insurance; tuition reimbursement; vacation and holiday pay; retirement plan with employer contribution; short-term and long-term disability insurance; and more.
Use the "Apply" button on this page or simply email your resume to Aileen Hedden at email@example.com with “SCAI – Project Coordinator #2021-2630 ASAE” as the subject of the email. Please include your resume as a Word or PDF attachment to the email and paste your cover letter in the body of your email.
Please note: our practice is to not disclose the salary ranges our clients would consider. Any salary information included in this posting was estimated without our input.
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