The American Society for Pharmacology and Experimental Therapeutics (ASPET) is a not-for-profit membership organization, whose members conduct basic and clinical pharmacological research and work for academia, government, pharmaceutical companies, small bio-tech companies, and non-profit organizations. Our members work in a variety of different fields, and their research efforts help develop new medicines and therapeutic agents to fight existing and emerging diseases.
ASPET is seeking an outstanding Membership Coordinator to work with the Membership team to provide customer support, with a focus on assisting the ASPET Divisions. The Membership Coordinator will also work with the Marketing team to ensure that division news updates, webpages, and social media are kept up-to-date; assist, monitor and moderate ASPETConnect division communities with questions, post discussions, manage library documents, and maintain professional dialog. Furthermore, assist with member outreach, renewal campaigns, and support ASPET chapters and their meetings.
Duties and Responsibilities
Provide meeting support for division executive committees and division award committees, including regular teleconference scheduling, distribution of meeting materials, and communication with members; act as a liaison between division executive committees and staff
Coordinate division activities such as annual elections, committee reports, conference programming, and other events as requested
Maintain division records and documents, including standard operating procedures, committee rosters, and meeting minutes; ensure alignment with best practices
Work with the marketing department to ensure that division news updates, webpages, and social media are kept up-to-date; coordinate email requests
Facilitate communication across divisions in coordination with division leadership and communication officers
Organize and provide support for webinars and meetings for division leadership
Monitor and moderate ASPETConnect division communities to assist with questions, post discussions, manage library documents, and maintain professional dialog.
Assist in coordinating the ASPET Student/Postdoc Poster Competition
Assist in coordinating the division-sponsored scientific achievement awards
Provide support for member queries through email and phone
Monitor and moderate ASPETConnect to assist with questions and maintain professional dialog
Assist with member outreach and renewal campaigns
Assist with support for ASPET chapters and chapter meetings
Assist with administration of the ASPET Travel Awards Program
Other duties as assigned
Provide support for main business phone line, providing customer service or routing calls as needed
Assist with collating of mailings as needed for elections, memberships renewals, The Pharmacologist, Explore Pharmacology or other mailings
Annually research and update the database of nationwide pharmacology chairs and departments
Maintains and organizes physical and electronic files
Assist in routine use, functioning and recommendations for the office equipment and supplies.
Travel and other work-related assignments on weekends are possible.
Note: Incumbent is expected to perform other duties as assigned in support of organizational goals and the Society’s strategic plan, including travel to and support at the Society’s annual meeting.
Positions may be reassigned, and responsibilities may be modified or changed at any time to fulfill organizational requirements.
Skills and Qualifications
Bachelor’s degree required with minimum two (2) years of experience in program support.
Previous experience with non-profit organization is a plus, particularly win the context of working with volunteers
Experience with data management via Access or related platforms is also desirable
Ability to establish and maintain effective working relationships with colleagues and superiors
Ability to deal tactfully and diplomatically with members
Ability to work effectively both independently and as part of a team
Ability to effectively manage multiple tasks with competing deadlines simultaneously
Excellent written and verbal communication skills
Excellent organizational skills
MS Word, MS Excel, PowerPoint required
About American Society for Pharmacology and Experimental Therapeutics (ASPET)
Our organization is a member of FASEB. FASEB is made up of 30 scientific member societies, representing more than 130,000 researchers from around the world. Our members are scientific societies that share a common vision for the advancement of research and education in biological and biomedical sciences.