NSAA is seeking an events coordinator to work with the Education and Events team to ensure that educational conferences, trade shows, webinars, and other association events happen as planned. The primary job focus is to provide administrative support during the planning process and, as scheduling allows, on-site support during events. This position is not an entry level position and requires organizational and problem-solving skills developed through experience working collaboratively through the event planning process and event execution.
NSAA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Meeting and Events Manager Job Description Duties, tasks, and responsibilities include:
Assist in the creation and management of event websites, including pre, during, and post-event.
Assist with the event registration processes.
Help with marketing and promotional efforts.
Assist with the coordination of trade show exhibits, including communication with vendors.
Assist with the coordination of sponsorships.
Help with the coordination of the education program, including presenter needs and requirements.
Assist with the collection of course materials and coordination of printed or virtual on-site programs.
Assist in the coordination and production of all on-site materials, including registration packets, signage, and supplies for the registration desk.
Attends events in-person as needed to provide on-site support.
Other duties as assigned.
Skills, abilities and knowledge include:
Minimum of three (3) years of event/meeting planning experience.
A minimum of a two-year degree is preferred
Possess outstanding organizational and time management skills.
Computer literacy with experience in the use of Microsoft Office applications such as MSWord, Excel, and PowerPoint.
Ability to develop event budgets and understand financial statements.
Knowledge of or experience with the following are a plus:
Event contracts and agreements;
Association management software such as iMIS;
Event applications (i.e. Whova, Cvent);
Email marketing applications such as MailChimp, and
Other event-related applications such as Survey Monkey.
Must be detail oriented.
Ability to perform well in a dynamic, fast-paced, and rapidly changing environment.
Strong ability to work as part of a team as well as independently.
Demonstrated flexibility and initiative.
Ability to remain calm and personable under pressure.
Strong ability to communicate effectively orally and in writing.
Proven problem solving skills.
Strong member and customer (internal and external) service skills.
A demonstrated passion for event planning and customer service.
Must be able to travel up to 25 days per year, up to five (5) days at a time. The amount of travel required will vary during the year.
Must be able to periodically lift packages weighing up to 40 lbs.
The event coordinator is a full-time position, office-based in Lakewood, CO. Once familiar with NSAA operations, there is potential for periodic (regularly scheduled) remote work. Travel is required for this position, with up to one week at a time at events. The event coordinator position reports to the Director of Education Programming and supports the team producing the education and events at a variety of ski industry events, NSAA-operated and those contracted with NSAA.
Vision: The leading resource for mountain-inspired recreation.
Mission: Support members in their pursuit to operate thriving and sustainable businesses and deliver exceptional experiences.
The National Ski Areas Association is the trade association for ski area owners and operators. It represents over 300 alpine resorts that account for more than 90 percent of the skier/snowboarder visits nationwide. Additionally, it has more than 400 supplier members who provide equipment, goods and services to the mountain resort industry.
NSAA analyzes and distributes ski industry statistics; produces annual conferences and tradeshows; produces a bimonthly industry publication and is active in state and federal government affairs. The association also provides educational programs and employee training materials on industry issues including OSHA, ADA and NEPA regulations and compliance; environmental laws and regulations; state regulatory requirements; aerial tramway safety; and resort operations and guest service.
NSAA was established in 1962 and was originally headquartered in New York, NY. In 1989 NSAA merged with SIA (SnowSports Industries America) and moved to McLean, Va. The me...rger was dissolved in 1992 and NSAA was relocated to Lakewood, Colo., because of its central geographic location. NSAA is located in the same office building as the Professional Ski Instructors of America and the National Ski Patrol in Lakewood, Colo., a suburb west of Denver.