Answers phones and responds to inquiries as necessary, greets visitors to the office and assists the Executive Director and other staff with projects as directed
Performs routine clerical functions including typing, copying, collating, labeling, processing bulk mailings and filing
Picks up mail daily at the post office, opens letters and distributes to Executive Director then staff; ensures mail is posted and taken to the post office on a timely basis
Administrative Assistance for the OOA Executive Director
Assists the Executive Director in scheduling Board and Committee meetings and conference calls, securing meeting space, preparing meeting notices and agendas, and coordinating off-site meeting room setup for:
OOA Board Meetings and related committee meetings
Ohio ACOFP Board meetings
Ohio Osteopathic Foundation Board meetings
Annual OOA House of Delegates meeting; and
Annual AOA House of Delegates meeting
Maintains Board minute books and ensures accurate records are maintained
Prepares minutes for OOA, OOF, and Ohio ACOFP board meetings
Prepares and updates rosters for the OOA, OOF, Ohio ACOFP and various committees.
Certifies delegates for the OOA annual meeting and assists with preparation of resolutions and reference committee assignments
Certifies delegates for the AOA House of Delegates and secures sleeping rooms and meeting space for the members of the Ohio Delegation
Certifies delegates for the ACOFP annual meeting and secures meeting space, menus for Ohio delegation meetings
Coordinates communication with district academy leadership
Secures business travel arrangements for OOA Executive Director
CME Coordination (Medical Education)
Serves as the administrator for the Ohio Osteopathic Association/Ohio Osteopathic Foundation (OOF)’s continuing medical education (CME) programs
Oversees and coordinates all AOA Category 1-A CME programs jointly sponsored by the OOF
Coordinates and maintains records for all aspects of CME programming for OOA/OOF, including but not limited to: scheduling, lecturers and recruitment, needs assessment, speaker agreements, registrant attestation, post-tests, evaluations
Manages regular, high-quality educational program for OOF including varying topics, formats, location, lecturers, etc.
Ensures all OOF-accredited CME is accurately reported to the American Osteopathic Association (AOA). This shall include programming independently or jointly sponsored by Ohio Osteopathic Foundation (OOF)
Coordinates all aspects of the OOF’s online CME programming and ensures speaker agreements conform with the current AOA requirements for online CME
Coordinates Ohio Osteopathic Symposium educational programming with Ohio University Heritage College of Osteopathic Medicine
Collects CME programming details of all AOA-accredited entities in Ohio
Maintains and regularly updates OOA calendar for all OOF-accredited programs
Develops educational partnerships that benefit the OOA and OOF; including but not limited to OU-HCOM, OU-HCOM Clinical Educational Network, and partner hospitals/programs
Works with OOA Executive Director to secure program sponsors
Create educational modules for Osteopathically Recognized programs
Prepares all necessary records for AOA CME audits
Remains current on all aspects of CME policy
Other duties as assigned
Ohio Osteopathic Symposium Exhibit Management
Manages all aspects of the OOS exhibit hall
Maintains updated exhibit prospects, crafts solicitations, processes contracts and tracks payment, and assigns exhibit space
Maintains calendar on the OOA website
Orders all supplies
Actively seeks advertisers for Buckeye Osteopathic Physician publication
Coordinates office maintenance
Ensures office tidiness
Other special projects and duties as assigned
Bachelor’s degree required.
Excellent oral and written communication skills.
Exceptional interpersonal skills.
Ability to work collaboratively with staff and like-minded organizational partners.
Demonstrated evidence of a commitment to promoting a culture that respects and advances diversity and inclusion of all people.
Demonstrated creativity and strategic thinking with the ability to take initiative and the willingness to learn.
Demonstrated experience working with complex tasks that requires meeting deadlines.
Proficiency in Microsoft Office, Word, Excel, and PowerPoint.
Experience within the field of education, medical education or related field is a plus.
Expertise in the principles of learning and instructional design, development of competency-based education, and learning assessment is a plus.
The Ohio Osteopathic Association is a divisional society of the American Osteopathic Association. The OOA advocates for all osteopathic physicians in the state, as well as medical students attending Ohio University Heritage College of Osteopathic Medicine (OU-HCOM) and several hospitals which are institutional members.
To be the professional home for all osteopathic physicians in Ohio.
To promote the distinctive philosophy and practice of osteopathic medicine in Ohio.
To promote the public health of the people of Ohio;
To cooperate with all public health agencies;
To maintain high standards at all osteopathic institutions with the state;
To maintain and elevate osteopathic medical education and postgraduate training programs in the prevention and treatment of disease;
To encourage research and investigation, especially that pertaining to the principles of the osteopathic school of medicine;
To maintain the highest standards of ethical conduct in all phases of osteopathic medicine and surgery; and
To promote such other activities as are consistent with the above purposes.