The role of the Budget & Financial Officer is to lead the development of ASM’s annual budget, monitor actual financial performance against budget, prepare periodic financial forecasts, prepare ad hoc financial analyses and financial reports, and be a trusted financial advisor to departments. This position will leverage ASM’s financial system and other technology, to the fullest extent possible, to gather, store, and analyze financial data needed to support the budgeting and forecasting processes. This position will work directly with senior departmental staff to gather information required to budget, forecast, and conduct financial analyses. This position will also prepare all budget and financial reports and presentations for the Finance Committee and the Board of Directors and will undertake other financial projects as assigned by the Chief Financial Officer (CFO).
Accountabilities (are the critical activities and results the position is held accountable to produce)
Business Advisor to Units
Budgeting & Forecasting
Essential Functions (defines the critical end results expected of the jobholder related to the accountabilities above)
Develop, in collaboration with the CFO and senior departmental staff, the annual budget for presentation to the CEO and the Finance Committee.
Monitor, on an ongoing basis, and periodically report on, actual performance against the budget.
Monitor annual cash flows, financial performance of programs, and financial needs of ASM to understand and estimate the impact for the upcoming fiscal year.
Leverage ASM’s financial system and other technology to prepare the annual budget, monitor and assess financial performance, and prepare standard and ad hoc financial reports.
Coordinate budgeting and reporting with staff responsible for day-to-day accounting to ensure alignment.
Manage the quarterly financial review process by engaging with department heads to understand, and help them understand, their financial results, and to obtain their explanations for variances.
Manage the quarterly forecasting process to reflect the ongoing events that affect the budget to predict the financial position of ASM at year-end.
Perform financial analysis for special projects and contracts as needed to inform senior leadership in the decision-making process.
Monitor the ASM staffing plan to ensure adherence to budget.
This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other functions as assigned.
Technical Competencies(are applied or practical knowledge and skills needed for effective technical performance)
Analytical and problem-solving and ability to analyze data
Attention to detail and ability to identify errors and irregularities
Ability to work with required technology, software, or web-based platforms
Proficient in Microsoft Office Suite and financial systems.
Behavioral Competencies (are observable behaviors and skills that matter most for success)
Instills Trust (Respect/Honor) – Gaining the confidence and trust of others through honesty, integrity, and authenticity
Communicates Effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
Drives Results – Consistently achieving results, even under tough circumstances
Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
Ensures Accountability – Holding self and others accountable to meet commitments
Self-Development – Actively seeking new ways to grow and be challenged using both formal and informal development channels
Values Differences – Recognizing the value that different perspectives and cultures bring to an organization
Decision Quality - Making good and timely decisions that keep the organization moving forward
Physical Demands This is largely a sedentary role and may sit or use PC for long periods of time. Bending, reaching, or stooping may be necessary for use of filing cabinets or other office cabinets or office machines. This job operates in a professional office environment. This role routinely uses standard office equipment such as computer, phones, copiers, filing cabinets and fax machines.
Experience preparing budgets and forecasts, reporting against budgets, and analyzing variances.
Advanced technical skills with Excel, PowerPoint, and financial systems.
5 years in budgeting, financial analysis, and planning.
The ASM is the world's largest scientific society of individuals interested in the microbiological sciences. The Society’s mission is to advance microbiological sciences through the pursuit of scientific knowledge and dissemination of the results of fundamental and applied research.