Program Coordinator, Bright Futures National Center (Part-Time, Grant-Funded)

Would you like to work at one of the nation’s most respected, mission-driven organizations?  If so, the American Academy of Pediatrics (AAP) is seeking a Program Coordinator, Bright Futures National Center (BFNC) to provide administrative and program support to the BFNC to coordinate and implement related activities and outcomes, including developing resources for BFNC multidisciplinary audiences; providing technical assistance to pediatricians and other pediatric health care professionals; and developing and monitoring cooperative agreements, grants, and subcontracts/consulting agreements.

Schedule: 22.5 hours/week.

Qualifications needed:

• Bachelor’s degree in public health, business administration, health administration, education, child development, health education, or related field, or an equivalent combination of relevant education and work experience required.
• At least two years’ related experience in coordination and implementation of multiple projects required, including coordinating and facilitating meetings and budget tracking/coordination, preferably in a health-related setting or association.
• Experience with website maintenance and working with databases strongly preferred.
• Experience with community outreach and grants highly desirable.
• Excellent organizational, time management, oral/written communication, and critical thinking skills required, including strong writing and proofreading skills.
• Must be detail-oriented, able to handle a heavy workload, work both independently and as part of a team, think creatively, manage multiple projects simultaneously, collaborate effectively with various internal and external constituents, and promote and maintain a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion.
• Some overtime, evening/weekend work, and travel required.

Some tasks include:

• Manage the budget/consultant tracking system and the development of BFNC contracts for subcontractors, sub-recipients, and consultants. Process expense forms, check requests, credit card statements, and invoices. Provide monthly reports to supervisor. Maintain a system to track deadlines, deliverables, and submission of invoices. Communicate with subcontractors, sub-recipients, and consultants related to budget and invoices.
• Assist with and coordinate administrative and select programmatic components of BFNC activities, including educational activities and presentations (PowerPoint presentations, webinars, and conferences); note-taking; developing agendas and minutes; meeting planning and coordination; attendee travel logistics; communicating with participants; and obtaining evaluations for activities.
• Provide information, resources, and appropriate follow-up in response to BF-related requests. Identify national, state, and American Academy of Pediatrics (AAP) resources that can enhance technical assistance efforts.
• Maintain a tracking system for BFNC activities (e.g., technical assistance requests, presentations, and materials dissemination).

• Participate in developing and offering training and technical assistance materials on select BF health promotion/disease prevention topics (e.g., health equity, oral health, mental health/substance use, and healthy weight) in collaboration with AAP staff and BFNC partners.

Why work for the AAP?

• Flexible hours and a focus on work/life balance.
• State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.
• An on-site cafeteria with food costs that are subsidized by AAP.
• Strong focus on mental health and wellness.
• Tuition reimbursement.
• Competitive PTO and sick leave.
• Excellent parental benefits, including adoption assistance.
• A full list of benefits can be found here.

Hybrid work environment of 40% of work time in the office per month.

All AAP employees must be fully vaccinated against COVID-19. Requests for a medical or religious accommodation in regard to this vaccination can be submitted for consideration upon an offer of employment.

To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.