The Accounts Payable Specialist performs a variety of accounting activities related to vendor payments; compiles, computes, and records transactions into the organizations AP and financial accounting systems; and reviews transactions to identify and resolve discrepancies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Compiles vendor payment requests, sufficient supporting documentation, proper authorization, and accounts codes in the AP system, Chrome River, and:
  • Reviews invoices and account coding for accuracy and compliance with APA policies
  • Researches and resolves discrepancies with vendors and APA staff as needed
  • Generates payment via check, ACH transactions, and wire transfers timely and in accordance with APAs payment schedule
• Requests appropriate tax forms from vendors for yearend tax reporting
• Maintains accurate vendor records in the AP and financial accounting systems
• Processes staff and member reimbursements, and assists individuals with submissions in Chrome River as needed
• Prepares assigned balance sheet account reconciliations and coordinates with budget managers on discrepancies
• Reconciles APA and FDN credit cards monthly
• Maintains a list of outstanding checks and coordinates with vendors and appropriate APA staff to resolve issues
• Other AP and accounting duties as assigned

REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS

• Bachelors degree in accounting or finance-related field
• Prefer two years of experience within accounts payable, preferably within non-profits or an association.
• Must exercise independent judgement in the processing and resolution of routine accounts payable matters.
• Demonstrate and utilize a working knowledge of applicable laws and regulations.
• EOE, including disability/vets

All APA employees are required to be fully vaccinated against COVID-19 with a vaccine approved or authorized by the World Health Organization or U.S. Food and Drug Administration.  Proof of vaccination, or having an accommodation request approved by APA, will be required.