The Director of Finance and Administration is responsible for managing financial and administrative operations of the office. The position reports to the Chief Operating Officer. All decisions are made within legal provisions and ICPI-NCMA bylaws, policies, and procedures. Duties include:

Financial:

• Prepare monthly financial statements.
• Manage and coordinate with outsourced accounting firm.
• Manage payroll, banking relationships, cash, and loans.
• Oversee and support accounting functions (accounts receivable/payable, assets, invoicing, deposits, etc.).
• Manage credit card processing including gateways, merchant account, and connections between all systems.
• Manage audits, tax filings and other required reporting.
• Coordinate the preparation of an annual association budget.

Database/IT:

• Manage outsourced IT support.
• Ensure that computer equipment and network systems are managed appropriately to ensure staff productivity.
• Support financial data and systems management within the association’s management software (AMS).
• Provide project management and technical assistance to association projects in an effort to automate and/or streamline association business processes.

Operations:

• Oversee facilities management and maintenance, including equipment leases, property and equipment maintenance and repair, maintenance contracts, tenant relations, and other services.
• Coordinate risk management reviews with insurance broker and manage insurance programs for ICPI-NCMA and related Foundations.
• Perform other duties as assigned.

Education/Work Experience Requirements:

• Bachelor's degree in business or other related field.
• Preferably at least five years' experience in nonprofit organization administration/database position.
• Strong financial management skills preferred.
• Ability to plan, organize, and direct association programs and support staff.
• Proven writing, speaking, and presentation skills.
• Proven knowledge of network systems.
• Competence in Microsoft Outlook, Word, PowerPoint, Excel, Adobe Acrobat, and association management systems.
• Ability to travel.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA and other federal, state, and local standards.
• Must be able to lift and carry up to 50 lbs.
• Must be able to talk, listen, and speak clearly on telephone.