ABOUT AHAM: 
The Association of Home Appliance Manufacturers (AHAM) represents manufacturers of major, portable and floor care home appliances, and suppliers to the industry in the United States and Canada. Its mission is serving the home appliance industry while delivering value to consumers through leadership, education and advocacy.

AHAM’s head office is located in Washington, DC and its Canadian office is located in Ottawa, Ontario.  More information about our organization is available at: www.aham.org.  Diversity is a core value of AHAM. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.

Responsibilities:

The Executive Assistant’s primary role is to provide support to the President  & CEO, by being trusted with complex duties and sensitive information. Key responsibilities include managing the CEO's travel schedule and appointment calendar, managing the Board of Directors, maintaining the CEO departmental budget, updating relevant member information in the IMIS database, and assist Executives in accomplishing important tasks and company initiatives.
The Office Manager primary role is the administration of office functions, including telephone, network, equipment and supplies and serve as the primary liaison with IT support.

Duties:
?    Confidential assistant to the President & CEO and responsible for handling high-level administrative duties 
?    Assist in preparing all Board meeting materials: agendas, briefing books, and minutes   
?    Support in the development of meeting logistics for all Board meetings. Review budget and control cost for venue, catering, and AV 
?    Manage CEO’s appointment calendar and travel itinerary, review and compare flight rates and keep costs competitive
?    Work with CEO on Nominating Committee materials, assist in the creation of the AHAM Board of Directors Ballot, update iMIS committee rosters for Division Chairs and Vice Chairs 
?    Process CEO expense report, track receipts (mileage, tips, cash) and follow-up on any reimbursement requests
?    Manage correspondence between Executive Team and CEO. Send out materials before each meeting, follow-up on action items, and provide assistance in the planning of the strategic plan 
?    Maintain membership database and liaison with membership database vendor (ISG), respond to member request for information 
?    Responsible for administration of office functions, including telephone, network, equipment, supplies, and staff assistance as needed 
?    Organizing meetings, including scheduling, sending reminders, and arrange catering when necessary
?    Work with CEO and CFO on budget, assist Executive Team with budget software inquiries
?    Manage and organize all contracts submitted by Executive Team 
?    Assist CFO during financial audit, create PBC list, manage deadlines for Finance department, and submit all supporting materials 
?    Work with CFO on Correspondence with the Finance Committee and prepare materials for the meetings
?    Assist in managing office budget, reduce costs on office supplies and materials 
?    Work with CFO and HR On-Boarding and Off-Boarding Employee Process; assist in virtual remote hires, Zoom interviews, and staff introductions
?    Purchase all materials needed for remote working, AHAM Canada Office Management: troubleshoot problems to correct vendors, administer supply orders, and manage accounts payable for the Canadian vendors  
?    Manage materials for the full staff Town Hall meetings, schedule training sessions, and oversee monthly staff lunches
?    Maintain a strong system of internal controls to insure the accurate reporting of transactions as well as the safeguarding of assets
?    Prepare audit schedules as needed
?    Other job duties assigned as needed.

•    Proficiency in office software
•    Meeting management experience
•    Ability to interact with senior executives in professional manner
•    Ability and desire to work in fact paced, focused atmosphere
•    Experience with managing business expenses.
•    Bachelor’s degree and at least three years related professional experience. 
•    Excellent computer skills a must, proficiency with Excel and Word required. 
•    Knowledge of iMis preferred.  
•    Must take initiative, solve problems independently, and be extremely organized and detailed-oriented.