Position:                      Senior Manager of Special Programs

Reports to:                  Chief Professional Education & Meetings Officer

FLSA Status:               Exempt

Supervises:                 N/A

Job Summary

This position manages the development and logistics of SGO’s special programs, including clinical research education and hands-on surgical training programs with additional involvement in other areas of association management as required. The incumbent must have strong project management and customer service skills and the position requires multitasking, creative problem solving, and strong attention to detail.

Primary Responsibilities

• Manage Clinical Trialists Research Program in conjunction with Clinical Trialists Education Sub-Committee and Manager of Professional Education.
• Manage Hands-On Training Programs in conjunction with Surgical Education Sub-Committee and Manager of Professional Education.
• Manage/oversee the SGO-NCI cervical cancer initiative development and execution, in conjunction with sister-societies.
• Responsible for speaker management and event logistics for assigned programs, including the clinical research and hands-on training programs, which may include:
  • Development and maintenance of the Program Shell/Schedule.
  • Oversight of registration and housing, if applicable
  • Management of various onsite vendors, including companies that offer support for audiovisual, production, and/or development, food & beverage, information technology, poster rentals, exhibit setup, sponsor deliverables, room sets, etc.
  • Management of travel communication to presenters, staff & vendors
  • Development of onsite responsibilities for staff and meeting specifications for vendors.
  • Oversight of all attendee communication.
• Monitors all special program costs and assist Chief Professional Education & Meetings Officer with forecasting/budgeting.
• Travels to onsite events to execute logistics for assigned programs.
• Assists Sr. Meetings Manager with updates to webpages with event information.
• Assists with the development of marketing materials includes the creating of timelines for marketing campaigns highlighting special program event offerings.

Secondary Responsibilities

• Assists with reporting and record keeping for event logistics.
• Assists with event logistics, as needed.
• Assists with the development of onsite and virtual event materials, as needed.
• Assists with coordinating shipments and monitoring supplies, as needed.
• Assists with billing & payment tracking, as needed.

• Perform other duties as assigned.

Physical Demands

Nature of work requires an ability to operate standard business office equipment. Requires ability to communicate verbally and in writing in an exchange of information; collect, compile, and prepare work documents; set-up and maintain work files. Occasional day and overnight travel by air and/or automobile may be required.

Working Conditions

Majority of work is performed in a general office environment. Work may be performed remotely or in the SGO Chicago office, by mutual agreement with the employees’ supervisor.

Requirements

This position requires a minimum of 5 years of experience or a Bachelor’s Degree with 3 years of experience.

Salary and Benefits

This is a full-time position (37.5 hours/week). Salary is commensurate with experience. SGO offers a comprehensive and generous benefits package including PTO, health insurance, and a 401(k)-retirement plan to its full-time employees.

SGO is an equal opportunity employer and considers all applications without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. 

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. 

Requirements

This position requires a minimum of 5 years of experience or a Bachelor’s Degree with 3 years of experience.

This position requires experience in project management and meeting planning.

This position requires a candidate that understands marketing and communications.