We are hiring for an ASSOCIATION & EVENTS COORDINATOR. Help serve one of the country’s outstanding industry associations as Association & Events Coordinator at Yes&!  You will function as primary registrar, responsible for daily liaison with top executives and officials as well as the management of as many as 18 annual events averaging 150-1,000 participants.  You will also create and manage chapter communications and social media, and administer the association calendar.

What You Will Do

Registrar

• Responsible for maintaining association registrar email and phone. Answer association questions and general event inquiries while redirecting high-level communication to appropriate event leads
• Maintain account membership; send new member welcome emails, renewal emails to expiring memberships, and ensure board’s membership list is up to date
• Record minutes for board, committees, and executive advisory meetings
• Send all official chapter communications and manage association calendar

Program & Event Coordination

• Responsible for sponsorship tracking. Revised packages with Event Manager, conduct outreach, process sponsorship contracts and invoicing and all subsequent communication with sponsors.
• Act as speaker liaison; send invitations, logistical coordination, post-event follow up
• Execute marketing plan:
  • Write copy for marketing emails and social media posts
  • Coordinate all graphic needs with internal graphic designer
• Create and maintain all event registration websites (up to 18 events annually)
• Ensure supplies are prepped prior to event day, maintain inventory and keep storage areas are organized. (tasks may vary in virtual setting)
• Manage post event deliverables, including but not limited to: finalizing registration lists, updating dashboards and trackers, working with accounting to finalize event financials
• Coordinate and run day-of registration. Ensure all registration information is accurate and up-to-date

Experience You Need

• Extensive computer knowledge including database, word processing (40 words per minute), spreadsheet development. Fluency in Microsoft Office and Google Suite products
• Ability to communicate with multiple suppliers, internal staff and Contract Staff during program development stages
• Possess analytical and problem-solving skills
• Ability to track status of programs
• Knowledge of local area hotels and venues
• Excellent interpersonal, organizational and communication skills
• Works well with management, peers, clients, suppliers and contract staff
• Ability to work flexible hours; weekends, evenings, holidays
• Ability to work within deadline constraints and set priorities
• Possess a professional manner and appearance when representing Yes& with clients, supplier/partners, and/or the community
• Professional skills in public relations, strong written and oral communication skills
• Ability to perform multiple projects simultaneously and prioritize responsibilities and work assignments
• Ability to maintain confidentiality and a high level of business ethics

Values You Should Share with Us

• Working within a diverse team environment
• Crafting solutions for internal and external processes
• Communicating effectively with colleagues and / or clients
• A mix of collaboration and self-direction in work

Experience that Would be a Plus, but not Required

• Certificate in event planning or related field, preferred
• One (1) year work experience or related field, in an event operations capacity, preferred