The Coordinator of Events and Programming supports functions of the association’s meetings, webinars, and events. The successful candidate is highly organized, communicates clearly, produces work with attention to detail. The coordinator will have prior association experience in membership engagement, events coordination, webinar platforms, and membership databases. The position reports to the Vice President of Events and Programming.

Specific Responsibilities: 

     Webinar Coordination:

• Execute logistical and technical components of AAFA’s annual webinar program.
• Once webinar sponsorship is confirmed, identify and schedule webinar dates in coordination with association initiatives and other events.
• Create production schedules for sponsors to follow for webinar presentation. Including but not limited to:
• Webinar title, description, learning objectives, and speaker information.
• Webinar setup and registration page setup via website and database.
• Create webinar invoice, submit to sponsor, and follow-up to ensure payment is received.
• Secure AAFA Policy team member as moderator.
• Draft marketing materials and monitor registration.
• Rehearse with speakers and facilitate live presentation of webinars.
• Upload recorded webinars to the AAFA Learning Center.
• Prepare post webinar reports and distribute to membership.
• Maintain master webinar schedule to ensure a robust and balanced schedule.
  
  Event Logistics and Administrative Support:
• Assist VP, Events and Programming with planning and logistics for in-person and virtual events including but not limited to food & beverage needs, audio-visual requirements, room block management, room sets, virtual event setup and execution, coordination with external vendors.
• Create and maintain website landing pages for events including registration setup iMIS/RISE platform.
• Work with Communications and Marketing team to create effective messaging and marketing materials to promote events and webinars.
• Collaborate with Director, Membership Experience & Industry
• Engagement as needed to ensure all sponsor deliverables are fulfilled.
• Support the Membership Department in connecting with first-time attendees or new members by promoting their attendance at applicable conferences.
• Assist in development, deployment, and updating of mobile event app content, as applicable.
• Process event registrations via iMIS for speakers, sponsors, and special rates.
• Coordinate printing and shipping of items to events including badges, collateral, and signage.
• Maintain event statistics, historical information, and guidance documents for relevant event processes and tools.

Required Skills and Qualifications:

• Two years association experience, bachelor’s degree preferred.
• Database proficiency and experience with association management systems. (iMIS/RISE experience a plus)
• Proficiency in Microsoft Office.
• Proficiency in GoToWebinar, Zoom, or other webinar platform experience.
• Strong organizational, problem solving, and time management skills.

Application Process:

Email jobapps@aafaglobal.org. 

We encourage all candidates to apply to AAFA. AAFA is committed to diversity and inclusivity across all of our operations.