SDPA, the Society for Dermatology Physician Assistants seeks a highly motivated, well-organized self-starter for the position of Executive Secretary. The Executive Secretary will provide high-level administrative support to the Executive Director and other senior staff.
Duties and Responsibilities
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Arranges travel and accommodations for executives.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes, prepares and sends notes (on approval) to Board of Directors, Executive Committee and other committees or task groups.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Assists in the coordination of administrative functions, including budget and accounting (payables/receivables).
Performs office tasks including maintaining electronic and print files, ordering supplies, and performing basic bookkeeping.
Assists with member and customer service functions including responding to calls and emails.
Performs additional duties as assigned by executives.
Performs other related duties as assigned.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type minimum of 50 words per minute.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Must live within commuter distance of the SDPA office in Alexandria, Virginia.
Must plan to be in the SDPA office with some remote work each week.
Some travel is expected (less than 10%).
Education and Experience
Bachelor’s degree in Business Administration or related field preferred.
Three to four years of related experience required.
The Society of Dermatology Physician Assistants (SDPA), founded in 1994, is a 501c6 non-profit professional organization composed of members who provide medical services with the collaboration of a board-certified dermatologist. With 4,200+ members, the SDPA is committed to advancing the care of patients through the education and empowerment of dermatology PAs. For more information, visit dermpa.org or follow the SDPA on Facebook, Twitter (@dermPA), Instagram (@derm_pa) and LinkedIn.