The Executive Director is an ex-officio member of the Board of Trustees. The Executive Director will report to the Board of Trustees, and is responsible for the organization's consistent achievement of its stated mission and financial objectives. Shall see that all orders and resolutions of the Board are carried into effect, shall execute all contracts and agreements authorized by the Board, shall report on the operation of the Academy to the Trustees from time to time concerning all matters within his/her knowledge relating to the business and affairs of the Academy. Maintain effective performance to assure adherence to Academy’s stated mission, attainment of objectives and service to members. Through management and leadership, achieve economical, productive and constructive growth of the Academy.
Job Type: Full-time
Travel/Year: 10% for conventions, meetings, and when Academy representation is expected
Location: Home office / remote
Hours of Operation: Monday through Friday, 9:00am-5:00pm, occasional evenings and weekends
Essential Duties and Responsibilities:
In program development and association administration, the Executive Director will:
Be responsible to the Board of Trustees in all matters of the Association.
Recommend and participate in the formulation of new policies, procedures and programs. Assure that the association has a long-range strategy which achieves its mission, and toward which it makes consistent and timely progress.
Provide leadership in developing program, organizational and financial plans with the Board of Trustees, and carry out plans and policies
Make regular reports to the President orally or in writing as the President may Shall also report to members of the Board of Trustees at each Board meeting.
Be responsible for preparing Board meeting agendas for approval of the
Execute all decisions of the Executive Committee and Board of
Administer and direct programs approved by the Board of
Develop and implement operating procedures for the office which facilitate the delivery of services to the membership and implementation of programs and activities in the most cost-effective manner possible.
Maintain official records and documents of the Academy, and ensure compliance with federal, state and local regulations.
Maintain a working knowledge of significant developments and trends in the funeral service
Be authorized to execute such contracts and commitments as are authorized by the Board of Trustees and established policies.
Maintains receptivity to new ideas and opportunities to improve the Academy’s operation and services, referring information to Board members for consideration and response.
Identify and utilize outside consultants as needed for professional assistance such as legal counsel, advertising agencies, accountants, investment counselors, management consultants, etc.
Plan, management and follow-up on meetings of the Board of Trustees and any special events approved by the Board. Responsible for planning and execution of annual recognition event as directed by the Board.
Responsible for the efficient operation of support services including office supply purchasing and inventory control, duplication, mail, desktop publishing and print, as well as website maintenance and delivery.
In communications, the Executive Director will:
See that the Board is kept fully informed on the condition of the organization and all-important factors influencing it.
Serve as the official representative of the Academy, along with the President, in dealing with the Press, the public, related organizations, governmental agencies, colleges and universities, legislators, including booth management at national conventions, etc.
Ensure proper receipt, reply and maintenance of correspondence, and when appropriate, provide copies to all persons having an interest or responsibility for the subject matter.
Ensure that all membership records, transcript postings, registrations, recognition orders and product requests are processed and fulfilled within a timely manner with follow up communication as
Actively engage in membership recruitment and retention, membership renewal processing, collection and deposit of membership fees and all correspondence related to these activities.
Ensure that all continuing education provider records, continuing education approval requests, annual provider reporting and renewal billing and collection of fees are processed and fulfilled within a timely manner with follow up communication as appropriate.
Respond to all member and consumer telephone calls and emails in such a manner which reflects positively on the Academy.
Publicize the activities of the organization, its programs and
Establish sound working relationships and cooperative arrangements with other funeral service groups and
Represent the programs and point of view of the Academy to agencies, organizations, funeral service professionals and the general public by directing the public relations, promotion and marketing of the Academy, ensuring a consistent professional image for the Association, its membership, and the profession in all materials, communications, contracts, etc.
Maintain open communication with the members in all possible
In budget and finance, the Executive Director will:
Be responsible for developing and maintaining sound financial
Maintain detailed financial records of the Academy including accounts payable, accounts receivable, payroll, invoicing, membership renewals, general ledger and account reconciliation, bank reconciliation, submission of state or local taxes, financial month end closings, ad-hoc reporting, submission of 990 documentation and financials records to CPA for annual federal and state tax filings, and other duties as
Develop the annual budget and review the budget with the President and Secretary/Treasurer prior to submission to the Board for Implement the approved budget and see that timely financial reports are submitted to the Board. Prepare revisions to the budget when necessary for Board approval.
Ensure that adequate funds are available to permit the organization to carry out its
Perform any other duties as required for the administration of the
Experience and Education:
3 - 5 years previous association experience, preferably in an Executive Director
Bachelor’s degree required, preferably in relevant
Knowledge and understanding of the funeral service profession is
Knowledge, Skills and Abilities:
Knowledge of association management, member services function and membership recruitment/retention activities and back-end processes.
Strong membership service orientation with the ability to problem solve and proactively identify creative solutions to business/member issues.
Experience managing association budgets with QuickBooks or other financial management software to effectively support and manage the Academy’s financial needs.
Business acumen, analytical skills, detail
Ability to manage multiple priorities and meet required time frames/schedules with flexibility and ability to maintain composure under pressure.
Strong interpersonal, written, and oral communication
Experience working with membership databases, proficiency with creating and maintaining databases, Excel spreadsheets, Word documents, desktop publishing documents for advertising layouts and website maintenance tools.
Summary of Physical and Sensory Requirements Needed to Perform Essential Job Duties
Physical requirements for the job may include:
Frequent sitting, standing, use of both hands for grasping and fine manipulation
About Academy of Professional Funeral Service Practice
The Academy of Professional Funeral Service Practice:
A Vision for Your Future
The Academy of Professional Funeral Service Practice has an inspired mission to lifelong learning and excellence among funeral service professionals.
Who We Are and What We Do for You
The Academy was founded in 1976 to acknowledge licensed funeral service practitioners with a passion for personal and professional development.
The Academy’s voluntary certification program provides the professional the opportunity to earn the Certified Funeral Service Practitioner (CFSP) designation as an industry-recognized mark of skill, experience and education. This accreditation is easy to achieve yet challenging enough to sharpen your talents.
Credit toward certification is awarded for completion of programs related to funeral service and professional development in four categories: Academic, Professional Service, Career Review, and Public Education and Service.
One receives retroactive credit for activities performed from the date of licensure to the date of Academy membership after completing a Career Review.
Once you have achieved 180 hours (18.0 CEUs) of activities in the four categories, ...you will be eligible for your CFSP distinction. In addition, completing your transcript has no time limit, so you can accumulate credits at your own pace.
To keep your certification active after earning it, you need only satisfy the required annual renewal fee and complete at least 20 hours (2.0 CEUs) of annual events.