The American Bankers Association is the banking industry's champion. Joining ABA makes you part of a team that: • has Extraordinary People - ABA experts are the "go to" sources for bankers, policy makers and the media for credible information and insights for the banking industry. • has Unmatched Scope and Scale - ABA's unparalleled information and services keep members current, knowledgeable and prepared. • is Impact-Driven - ABA has a proven record of bringing about positive change for our members and the industry. We take action and achieve results. Plus competitive pay, an outstanding benefits package, a convenient DC location, a professional collegial work environment and an opportunity to work on issues of national significance equals a winning combination!
Did you know that women and other marginalized groups are often reluctant to submit job applications if they don’t meet 100% of the requirements? We encourage you to take a chance! If you don’t satisfy every criterion, but know you can excel in the role, we urge you to apply! We’d love to connect and talk with you about joining our team.
Employer of Choice: ABA is recognized as a 2023 Great Place to Work!
Job Description:
Provides administrative and operational support across ABA Policy division up to and including Senior Vice President level.
Key Responsibilities:
Perform a variety of administrative duties in support of the department staff including booking travel and hotel arrangements, preparing and processing POs, expense reimbursements, check requests and petty cash vouchers, filing, document scanning, mail distribution, ordering supplies etc.
Exercise discretion and judgment in managing staff calendars to ensure effective use of time; schedule appointments, update calendars based on shifting priorities.
Assist staff with preparing for speaking engagements and outside meetings, including communicating with hosting organizations, keeping staff abreast of deadlines and drafting presentation materials.
Manage logistics for department meetings; including securing lodging (if applicable), managing RSVPs, booking outside venues; submitting in-house catering, communicating logistics to staff and meeting participants; drafting, assembling and distributing meeting materials and managing the day-of meeting logistics.
Assist staff with the preparation of specialized documentation including, but not limited to, formatting testimonies and comment letters, creating outlines and charts, preparing PowerPoint presentations and other items, as needed.
Ensure the timely flow of information between senior level staff and key stakeholders, at times to include answering non-routine correspondence
Maintain committee and working group information in Nimble database and pull member reports at staff’s request
Solve administrative problems by analyzing challenges and identifying innovative solutions to troubleshoot barriers to efficiency
Demonstrate high level customer service skills for a varied clientele including: bankers, government officials, lobbyists and staff
Maintain confidential information
Provide special project assistance as assigned or directed
Provide phone coverage, as needed.
Requirements:
A minimum of three years’ experience in an administrative or project management role supporting senior level staff.
Proficiency in MS Office (Excel, PowerPoint and Word).
Excellent organizational skills with the ability to prioritize workload, multitask and meet deadlines.
Excellent communication skills and attention to detail.
American Bankers Association (ABA) is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, age, sex, marital status, gender identity, sexual orientation, disability, protected Veteran status, personal appearance, political affiliation, family responsibilities, or any other characteristic protected by applicable law.
ABA encourages and celebrates diversity so if you are motivated, hardworking and want to make a difference, come as you are!
The American Bankers Association is the united voice of America’s hometown bankers—small, regional and large banks that together employ more than 2 million women and men, hold nearly $17 trillion in assets, safeguard $12.8 trillion in deposits and extend more than $9 trillion in loans. ABA believes that government policies should recognize the industry’s diversity. Laws and regulations should be tailored to correspond to a bank’s charter, business model, hometown markets and risk profile. This policymaking approach avoids the negative economic consequences of burdensome, unsuitable and inefficient bank regulation. Through a broad array of information, training, staff expertise and other resources, ABA supports America’s hometown bankers as they perform their critical role as drivers of America’s economic growth and job creation.
