The Senior Program Manager, Association Governance, will serve as the staff liaison to the Nominating Committee, Election Committee, Tellers Committee, Bylaws Committee, and the Distinguished Service Award Committee, and manages all aspects of the APA National Elections for the Board of Trustees. This position is highly visible and frequently intersects with key leadership, while handling highly confidential and politically sensitive information. This role also provides oversight to the election process of APA’s Assembly Committees, which are managed by the Division of Diversity and Health Equity and support to the Assembly Committee on Procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manage the activities of APA’s National Nominating Committee (and its subcommittees), Elections Committee, and Tellers Committee, in relationship to the execution of the APA National Elections.
Serve as the primary contact and resource for candidates, and ensures clarity on APA policy, election procedures, guidelines, and overall election matters for the voting membership.
Ensuring committee members understand their scope of responsibility, provides guidance in policy recommendations, and organizes responses and solutions to emerging issues.
Direct the procurement and manages the scope of work of an external election management firm including producing, ordering, reviewing, and approving file production, ballot printing, booklet printing, mailing and other materials necessary for balloting to ensure voter accessibility and election security preparedness.
Prepare and maintain written committee reports of elections process for the Board of Trustees, historical purposes, and the general membership, as needed.
Maintain absolute confidentiality and ensure integrity of APA’s election processes and procedures.
Provide oversight to the election process of APA’s Assembly Committees which are managed by the Division of Diversity and Health Equity.
Oversee and collaborate with the Division of Diversity and Health Equity, to manage the annual election of the Minority and Underrepresented (M/UR) Chair-elect and the elections for eight M/UR Group caucuses.
Serve as an advisor on APA Bylaws to the committee and APA Administration.
In coordination with the committee, manage the review and approval process of APA bylaws amendments when changes are made.
Oversee and ensure information of all APA governance policies and procedures (APA Bylaws, the Operations Manual, and meeting and travel policies) are current.
Prepare applicable committee reports to the Board of Trustees, and for inclusion in the APA Annual Business Meeting Report and the American Journal of Psychiatry.
Assembly Committee on Procedures
Act as a resource and advisor to the committee chair on APA policies, procedures, and operating guidelines.
In collaboration with the committee chair, develop and disseminate revisions of the Assembly Procedural Code.
Ensure compliance reviews of APA Assembly and Assembly-related Procedural Codes.
Maintain knowledge of all Assembly policies and procedures.
Oversee the Assembly Administration Office.
Distinguished Service Award (DSA) Workgroup
Manage the annual award selection process for DSA recipients in coordination with the APA President (committee chair), the CEO and Medical Director and DSA Committee members.
APA Annual Business Meeting at the APA Annual Meeting
Direct activities related to producing the APA Annual Business Meeting which occurs at the APA Annual Meeting.
Oversee the collection and assembly of annual reports in accordance with the APA Bylaws for inclusion in the Annual Business Meeting Report.
Responsible for preparing the agenda and producing the final report in coordination with the Division of Communications for online publishing in advance of the annual meeting.
Responsible for finalizing the Annual Business Meeting logistics in coordination with the Meetings and Conventions Department.
Responsible for working closely with presenters to ensure their written and oral reports at the meeting are in accordance with the APA Bylaws.
Other duties as assigned.
REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS
Bachelor’s Degree or equivalent experience.
Minimum of five years administrative and/or project management experience.
Proficiency in Microsoft Word, Excel, PowerPoint, Adobe Pro and creating electronic forms.
Experience in use of Association Management; Salesforce experience preferred.
Highly organized with ability to prioritize, multitask and take initiative.
Possess strong attention to detail and ability to follow through.
Excellent written and oral communication skills.
Excellent interpersonal skills, tact, and diplomacy with the ability to work with all levels of management.
Ability to work under pressure, meet multiple deadlines and troubleshoot and problem solve.
Ability to maintain confidentiality, exercise discretion and sound judgment.
Ability to work independently with minimal supervision and adapt effectively to changing circumstances.
Experience building a sense of community and belonging.
American Psychiatric Association (APA) is the world's largest psychiatric organization, with over 38,500 U.S. and international member physicians and 240 employees. Its vision is a society that has available, accessible quality psychiatric diagnosis and treatment. APA has excellent benefits, including medical, dental, 401k, flexible spending accounts, and tuition assistance. The APA is located in Washington, D.C. within walking distance of the L'Enfant Plaza Metro stop.