The American Association for Thoracic Surgery is looking for an experienced Senior Program and Meetings Coordinator to support and oversee functions of meetings and conventions for the AATS. This individual will be responsible for the coordination of planning and pre-planning stages of the event to final onsite execution, while maintaining positive relationships with all vendors and providing unparalleled service to all program directors and volunteer leadership. Remote Position with required travel.
Scope
Supports educational programs with between 50-5,000 participants on an annual basis alongside the Director of Meetings and Meeting Managers
Essential Duties and Responsibilities
1) Coordinate scientific program development with surgeon leaders and facilitate speaker communication for satellite meetings.
2) Facilitate abstract submission and review processes for all AATS Meetings.
3) Fulfill ACCME requirements across all AATS CME events including disclosure collection, disclosure review, mitigation, and peer review.
4) Manage Learning Management System functions related to scientific meetings including CME credit claim for in-person events and virtual CME participation and credit claim.
5) Coordinate Annual Meeting Social Events with oversight from Senior Meeting Manager.
6) Supports creation and development of stand-alone and Annual Meeting program books.
* 1-2 years of related experience in scientific program management and ACCME required.
* Bachelor's degree preferred.
* Experience with database software or ability to rapidly learn AATS systems
* Displays strong project management skills with ability to manage schedules and deadlines for ongoing initiatives
*Demonstrates strong time management capabilities and the ability to multi-task
* 1-2 years of experience that provides a broad understanding of association meeting and events
*Demonstrates strong attention to detail and strong organizational skills
* Significant communication skills in written and verbal formats; showcases clear and concise manner
* Ability to work as part of a team and to work independently, a self-initiator
* Ability to drive to the AATS Office, currently located in Beverly, Massachusetts at least four times per year for meeting packing, shipping, and supply inventory is preferred but not required
* Ability to travel up to 8 times per year including a mandatory company retreat.
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