United States - Nationwide
Alexandria, VA
North Bethesda, Maryland
Posted: 14-Nov-23
Location: Alexandria, Virginia
Type: Full Time
Categories:
Preferred Education:
Do you want to create a world where cancer is prevented or cured, and every survivor is healthy?
Conquer Cancer®, the ASCO Foundation raises funds to accelerate breakthrough research for every type of cancer, while sharing and supporting the vision of the American Society of Clinical Oncology (ASCO), the world’s largest professional society for people who work in cancer care. Conquer Cancer’s community of staff, donors, and affiliate organizations work to support research that delivers better treatments and cures and provides the vital resources and programs needed to deliver the highest quality, equitable patient care around the world.
ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation and CancerLinQ colleagues, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, commits to quality, and values inclusion. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance.
ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn more about Conquer Cancer, click here. To learn what it’s like to work at ASCO and Conquer Cancer, click here.
Who we are looking for:
If you have a passion for event planning, we have an exciting opportunity for you! The Conquer Cancer Foundation is seeking a dedicated and experienced Event Manager to join our team. In this role, you will be responsible for planning, managing, and executing both in-person and virtual Conquer Cancer events according to our Foundation's Strategic Plan.
If you're looking for a rewarding career in event planning, apply now!
This position is hybrid with a primary location in Alexandria, VA.
Responsibilities
- Lead the planning, management, and administration of events including timeline creation, budget development and management, contract negotiations, site inspection and venue selection, vendor management, invitation list management and registration, logistics, food and beverage selection, audiovisual coordination, program development and content, speaker and in-kind supporters solicitation and management, staff, leadership, and volunteer coordination, and pre- and post-event briefings.
- Optimize vendor relationships and coordinate all production requirements for virtual events.
- Manage and implement high-level, donor-hosted events including budget development and management, host communications and collaborations, invitation list management and registration, logistics and host arrangements, program development and content, staff, leadership, speakers, and volunteer coordination, and pre- and post-event briefings.
- Coordinate and manage event logistics for other Foundation events
- Collaborate with the database team to capture and track all event and constituent activity.
- Develop and foster productive communication and relationships with all Conquer Cancer divisions, ASCO departments, Board members, and volunteers and ensure brand and event guidelines are followed.
- Be accountable for the overall Events budgeting process
- Other duties as assigned.
Required Education and Experience
- Bachelor’s degree or combination of education and experience
- 5+ years of professional experience and proven success in the design and delivery of multiple fundraising and sales-related events, including dynamic crowd-funding event models
- Demonstrated experience in strategic planning, fundraising, developing annual operating plans for events programs, and utilizing analytical skills to achieve measurable outcomes
- Experience working with online event vendors, event registration systems, prospect and donor information systems, and reporting tools
- Demonstrated project or events management experience
- Strong experience in Microsoft Office (Excel, Word and PowerPoint)
Competencies
- Excellent organizational skills and attention to detail
- Excellent communication and customer service skills with the ability to convey information to different audiences in a clear, timely, and effective way
- Creative, innovative, and strategic thinker
- Proactive and results-driven
- Ability to adapt and persevere in stressful or challenging environments
- Ability to collect and analyze information, problem-solve, and make decisions with sound judgment
- Financial awareness with an understanding of budget management and the ability to make informed decisions that align with fiscal objectives
- Strong negotiating skills
ADA/Physical Requirements
Fast-paced office environment with extended periods seated or standing at a desk
High use of computer and other office technology equipment
Travel
Minimum 10-20 days/yr
Work Environment
Hybrid work location. Fast-paced office environment.
ADA/Physical Requirements
Must lift up to 10 lbs
Extended periods seated or standing at a desk.
High use of computer and other office technology equipment.
Generous Benefits Package:
- Hybrid Work Environment
- Open Leave Policy
- Paid Family Leave
- 13 Paid Holidays per Calendar Year
- Staff Appreciation Days
- 401(k): 7.5% Employer Contribution
- Medical/Dental/Vision
- Employee Assistance Program
- Fertility and Family Forming
- Healthcare Concierge
- Flexible Spending Account(s)
- Healthcare Savings Account
- Disability and Life Insurance
The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
At ASCO and Conquer Cancer, our goal is to foster and encourage a diversity of thought, experience, and background in our workplace. Our organizations’ culture is multi-dimensional, and we encourage our employees to leverage their unique perspectives and ideas.