Location: Virtual Office

Hours: Approximately 20 hours per week

Position Summary
The Accounting Manager reports to the Chief Operating Officer and Executive Director and is responsible for managing the day-to-day financial activities of IBSC. In addition, this role serves as the primary financial liaison to internal and external stakeholders on behalf of the organization.

Primary Duties and Responsibilities

• Manages all IBSC accounts and maintains full, accurate accounting records.
• Prepares comprehensive financial reports, including monthly budget and investment reports, materials for the IBSC Board and Treasurer, and ad hoc reports as requested.
• Oversees and coordinates annual audits and tax preparation in partnership with the IBSC accounting firm.
• Performs routine financial transactions via QuickBooks Online, including invoicing, accounts payable, accounts receivable, bank deposits, and the management of wires, credit card payments, and monthly bank reconciliations.
• Processes payroll accurately and on time twice a month, ensuring clear communication and timely access to year-end tax documents for all employees and independent contractors.
• Manages IBSC insurance policies.
• Handles overseas payments and international wire transfers efficiently.
• Oversees billing management and registration reconciliation for all IBSC professional development events, including proactive outreach to schools regarding outstanding payments.
• Tracks and reconciles membership dues and payments between MemberClicks and the financial accounting system.
• Ensures the timely processing of bills, vendor payments, employee reimbursements, and member refunds.
• Provides timely, professional customer service by effectively handling member inquiries regarding dues, registrations, and invoices.
• Participates in weekly meetings with the Executive Director and Chief Operating Officer.
• Performs other duties as assigned.

Application

Candidates should submit electronically to Amy Ahart, Chief Operating Officer, ahart@theibsc.org:

• A cover letter expressing interest
• A current resume
• The names, email addresses, and phone numbers of three references
• Applications due by June 12, 2026.

Interested individuals are invited to visit the IBSC website at www.theibsc.org

Essential Skills, Education, Experience and Character

• Education: Bachelor’s degree in finance, accounting, business administration, or a related field; or equivalent commensurate professional experience.
• Experience: 5+ years of accounting experience, with a strong preference for candidates with a background in nonprofit organizations or professional associations.
• Software Expertise: Advanced proficiency in QuickBooks Online and the Microsoft Office Suite (especially Excel). Experience with MemberClicks or similar association management software (AMS) is highly preferred.
• Technical Knowledge: Deep understanding of Generally Accepted Accounting Principles (GAAP) and financial practices specifically tailored to nonprofit organizations.
• Communication Skills: Excellent written, verbal, and interpersonal communication skills, with a proven ability to interact professionally with diverse stakeholders.
• Customer Service: Superior organizational skills and a strong customer-service orientation when handling member and vendor inquiries.
• Detail & Task Orientation: Meticulous attention to detail, exceptional organizational habits, and a strong drive for task completion.
• Adaptability: Demonstrated ability to quickly learn, adapt to, and manage new software and database systems as required.