Virginia Chiropractic Assn (dba Unified VCA, UVCA)
Location: Remote; Central Va.
Type: Part Time
Salary: Starts $24-$30 per hour
Rate based on experience. After 6 months some holiday and sick leave.
Telecommuting is allowed.
The Unified Virginia Chiropractic Association is recruiting for the position of Events Manager, an outstanding opportunity for individuals seeking a fast-paced, primarily remote work environment. The position reports to the Executive Director, who currently does most of the program development.
Independently plan and manage two in-state conferences annually plus additional in-person and virtual programs.
Lead the integration and management of new LMS.
Access to part-time associate to help with meeting-related admin tasks.
Work with the website manager to set up event listing and registration.
Essential Job Functions and Responsibilities:
All facets of meeting planning including hotel/CVB RFPs, proposal analysis/recommendations, vendor negotiations, budgets and project timelines, management of continuing education approval, speaker and sponsor arrangements, registration fee structures, hotel contracts, BEOs and invoices, attendee surveys, and on-site management of conferences and meetings, including staffing.
Travel in-state several times a year (spring convention, fall convention, possibly a couple other seminars or events, site visits, staff meetings, related).
Work with other team member(s) in different locations.
Manage logistics to include scheduling and space assignments, catering, and vendor communications.
Independently manage conferences and events to include continuing education process, speakers, AV, on-site staff, and hotel and vendor communications.
Manage and coordinate exhibit and sponsor opportunities.
Keep up with best practices related to meetings and education.
Develop and maintain meetings-related SOPs, policies, and procedures.
Maintain and manage inventory of meeting supplies.
Assist in development/procurement of meeting materials (speaker notes, association hand-outs, signage, etc.).
Relationship management is a key function of this job.
Ability to occasionally work evenings and weekends, as events dictate.
4 hours of phone support weekly via VoiceIP.
Performs other related duties as/if required. Occasional back-up support on processing event registrations and other member servicing tasks may be requested during busy times.
An Associate or Bachelor’s degree or equivalent experience.
At least three years of meeting planning experience with a proven history of increased responsibility and successful event execution.
Proficiency with Microsoft Office suite (Excel, Word, PowerPoint, Outlook), OneDrive, and Zoom. Familiarity with Canva and/or InDesign a plus but not mandatory.
AMS and LMS experience.
Excellent written and verbal communication skills in English, including writing, proofreading, grammar, and syntax.
Strong project management skills and ability to manage deadlines.
An eye for detail and the desire for continuous process improvement.
Some marketing experience preferred.
Self-starter with strong organizational skills and the ability to handle multiple priorities daily while also making progress on long-term goals. Ability to self-direct with a high degree of efficiency, integrity, and dependability.
An appropriate remote place to work without distraction or disruption. Basic office equipment needed to perform job: PC or laptop, printer/fax, internet, phone. (Access to cloud-based network, VoiceIP, necessary software provided.)
Experience working directly with others as a strong collaborator and partner.
An aptitude for and skillset in graphic design is a desirable extra but not mandatory.
Familiarity with Chiropractic and/or healthcare a plus.
About Virginia Chiropractic Assn (dba Unified VCA, UVCA)
The UVCA's mission is to help doctors of chiropractic in Virginia deliver exceptional care so that individuals can discover the safety and efficacy of chiropractic care. Towards this goal we provide a wide range of tools, resources, educational programs, advocacy efforts, PR initiatives, and other benefits. We have 700 members representing about half of the licensed DCs in the state. Main office is in central Virginia, right outside of Charlottesville, but all employees work remotely.