NSSGA is the leading advocate for the aggregates industry. Its members – stone, sand and gravel producers and the equipment manufacturers and service providers who support them – produce the essential raw materials found in homes, buildings, roads, bridges and public works projects. NSSGA represents more than 90 percent of the crushed stone and 70 percent of the sand and gravel produced annually in the United States. Learn more at www.nssga.org.

Position Summary

As the Coordinator of Operations & Projects, you will provide project coordination and administrative support to advance NSSGA’s work—tracking timelines and deliverables, supporting cross-functional communication, and helping ensure day-to-day operations run smoothly. 

Responsibilities include main-line phone coverage, scheduling and meeting support, preparing agendas, capturing action items, maintaining project documentation, and assisting with event and membership logistics. 

This role offers a flexible hybrid work environment in the Washington, DC, area. The ideal candidate is proactive, highly organized, service-oriented, and able to prioritize across competing requests. 

Key Position Responsibilities

Operations and Project Coordination 

• Support day-to-day office operations and administrative functions. 
• Manage incoming calls to the main NSSGA line, mail and deliveries. 
• Maintain a welcoming, professional office environment. 
• Provide assistance as requested for meetings, including but not limited to arranging conference calls, note-taking, facilitating discussion groups, etc.  
• Support organizational projects and cross-functional initiatives. 
• Step in to assist with emerging priorities and time-sensitive needs.  
• Take ownership of tasks large and small to help the team succeed. 

Government and Regulatory Affairs  

• Plan, coordinate, and track projects from initiation through completion, ensuring deadlines and deliverables are met. 
• Conduct research as needed. 
• Schedule and coordinate meetings, prepare agendas, and document action items. 
• Support cross-functional teams by facilitating communication and removing blockers. 
• Maintain a detailed record of invoices and match them against budgeted expenses to ensure fiscal accuracy and accountability. 
• Assist with inputting weekly actions into Policy Note. 
• Attend external meetings as needed. 

Membership  

• Assist with database management (updating member records). 
• Assist in running queries and member lists for internal and external stakeholders. 
• Support member renewals and recruitment. 
• Collect, organize, and maintain data across spreadsheets, databases, or internal systems. 
• Maintain Meetings and Membership departments’ mailboxes and respond to inquiries within a timely manner. 

Please provide resume and cover letter to hr@nssga.org. Located in Alexandria, VA, NSSGA provides a supportive work environment, excellent benefits and competitive compensation.  

NSSGA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.  

Experience & Skill Requirements 

• At least 1 year of experience in an office environment.
• Proficiency in data entry, spreadsheet tools, and project management software. 
• Strong verbal and written communication skills, including professional phone etiquette. 
• Excellent organizational skills and attention to detail. 
• Ability to prioritize and manage multiple tasks simultaneously. 
• Experience with data reporting or basic data analysis is a plus. 
• Strong problem-solving, troubleshooting, and follow-through abilities.  
• Tenacity and drive to learn and take on new tasks.